Executive Assistant

Key Responsibilities

This role encompasses support for the Founder/CEO across scheduling, operations, execution tracking, and Management Information Systems (MIS).

1. Founder Support & Calendar Management

• Take full ownership of the Founder's calendar, including scheduling, prioritizing, and coordinating all meetings.
• Prepare meeting briefs and track action items.
• Manage daily communication and correspondence.

2. Follow-ups & Execution Tracking

• Proactively follow up with teams on tasks and deadlines.
• Maintain structured trackers for weekly goals and ensure accountability without micromanaging.
• Coordinate updates across all departments.

3. Operations & Coordination

• Handle daily operational requirements and process coordination.
• Ensure smooth internal communication flow.
• Manage vendor coordination and documentation.
• Create and maintain Standard Operating Procedures (SOPs ) where needed.

4. MIS, Reporting & Project Management

• Build and maintain weekly and monthly dashboards .
• Collect data from teams, present insights to the Founder, and prepare reports, summaries, and presentations.
• Assist in planning and executing key projects end-to-end.
• Maintain project trackers, flag delays, and ensure the timely closure of action items.

Skills & Requirements

• Experience: Minimum 5 years in Executive Assistant, Operations, Project Coordination, or Founder's Office roles.
• Technical Proficiency: Strong capability in Excel/Google Sheets for MIS and reporting.
• Tools: Tech-savvy and comfortable with tools like Notion, Asana, Trello, Slack , etc..
• Communication: Excellent written and verbal communication.
• Attributes: High level of ownership, discretion, and maturity .
• Soft Skills: Strong organizational skills, the ability to manage multiple priorities, and the capacity to follow up firmly yet politely .

Educational Background

• Graduate degree required (MBA/PG degree preferred but optional).

Personality Fit

We are looking for someone who is:

• Mature, reliable, and highly accountable.
• A structured thinker with strong execution discipline.
• Able to anticipate needs and solve problems independently.
• Calm under pressure, with a positive, solution-driven mindset