Executive Assistant

Job Description

• Manage day-to-day office operations and provide comprehensive administrative support.
• Handle calendar management for Directors and Managers using Microsoft Outlook and Apple Calendar, ensuring efficient scheduling of appointments and meetings.
• Prioritize and manage critical matters with minimal supervision.
• Prepare detailed meeting agendas and coordinate logistics for internal and external meetings.
• Organize domestic and international travel arrangements, including visa processing, flight bookings, hotel reservations, and ground transportation.
• Prepare and submit expense reports for Directors and Managers in a timely manner.
• Coordinate meetings by liaising with relevant stakeholders, arranging venues, organizing meals, and managing technical requirements such as video conferencing and projector setup.
• Draft and format reports, official correspondence, and presentations using MS Word, Excel, and PowerPoint.
• Maintain accurate and up-to-date filing systems and records.
• Arrange logistics for visiting guests, including hotel accommodations and transportation.
• Provide support in booking meeting rooms and assist the team with additional tasks as required.
• Perform any other administrative duties as assigned by the reporting manager.