Executive Assistant + Operations Executive (Junior Level)

Job Title: Executive Assistant + Operations Executive (Junior Level)

Company: The Motion Story

Location: Mumbai Andheri West

Type: Full time

The Motion Story is a creative powerhouse across strategy, design, motion graphics, 2D and 3D animation, ad films, experiential marketing and AI content. We work as an extended arm to agencies and brands with 100 plus global projects for names like Amazon, Colgate, Meta, Dell and Spotify. Every brief is a chance to raise the bar. No average work.

• Work closely with the Founder, Mayank Khandelwal, to support day to day execution and follow ups
• Track action points from meetings, calls and discussions and ensure timely closure
• Manage reminders, coordination and basic scheduling to reduce dependency on the Founders memory
• Prepare simple summaries, task lists and trackers to keep things organised

• Coordinate with internal team members, freelancers and vendors on ongoing tasks
• Track timelines, deliverables and dependencies across projects
• Follow up proactively to ensure work moves without delays
• Flag risks, delays or blockers early instead of reacting late
• This role focuses onexecution support and coordination , not people management

• Maintain simple trackers for tasks, projects and follow ups
• Ensure updates are captured in the right tools, sheets or documents
• Share clear daily or weekly status updates with the Founder
• Keep visibility on what is done, what is pending and what needs attention
• No complex dashboards or heavy processes. Simple systems that actually work.

• Act as a communication bridge between the Founder and the team
• Ensure instructions given by the Founder are followed up and closed
• Maintain basic operational discipline around timelines and commitments
• Support HR and admin tasks such as attendance tracking, coordination and documentation when required

• Work closely with Mayank to reduce his operational load so he can focus on strategy, sales and growth
• Ensure decisions made by the Founder are executed properly
• Anticipate small issues early and help resolve them before they become big problems
• This role is aboutsupporting execution , not taking strategic decisions

• 0 to 2 years of experience in operations, coordination, admin, EA or similar roles
• Strong communication skills and comfort in following up with people
• Highly organised, detail oriented and dependable
• Comfortable working in a fast paced, founder driven environment
• Hands on with basic tools like Google Sheets, trackers and documents
• Bias for action, ownership mindset and willingness to learn
• This is ajunior level role , ideal for someone looking to grow into operations over time

• Direct exposure to how a creative agency actually runs
• Close working relationship with the Founder and leadership visibility
• Opportunity to learn operations, coordination and execution at ground level
• Five day work week with flexibility when work demands it
• Clear growth path into a larger operations role based on performance
• Opportunity to travel internationally as projects and client requirements demand

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Executive Assistant + Operations Executive Application | Your Name | Mumbai