Executive Assistant

We are looking for a highly capable and seasoned Executive Assistant to support the Chairperson at a strategic and operational level with our esteemed client. This is a high-impact role requiring discretion, strong judgment, and the ability to operate seamlessly in a fast-paced, leadership-driven environment.

Role Overview

As Executive Assistant to the Chairperson, you will provide end-to-end strategic, administrative, and coordination support , enabling effective decision-making and smooth day-to-day functioning.

Key Responsibilities

Executive & Strategic Support

Manage the Chairpersons calendar, meetings, priorities, and travel

Prepare briefing notes, presentations, reports, and strategic documents

Track key priorities, commitments, and follow-ups

Communication & Stakeholder Management

Act as the primary liaison with internal and external stakeholders

Draft and manage official communication and correspondence

Ensure timely follow-up and closure of action items

Meeting, Board & Documentation Management

Coordinate board meetings and leadership reviews

Prepare agendas, MoMs, and track action points

Maintain confidential records of board documents and sensitive information

Operational & Cross-functional Coordination

Work closely with senior leadership, HR, Finance, Legal, and Operations

Track timelines and deliverables for strategic initiatives

Support governance, compliance, and internal processes

Confidentiality & Governance

Handle sensitive information with absolute discretion

Exercise sound judgment in prioritization and access management

Candidate Profile

Qualifications & Experience

Graduate in any discipline

48 years of experience as an Executive Assistant / Personal Assistant to CXO or senior leadership

Key Skills & Competencies

Excellent written and verbal communication

Strong organization, time management, and multitasking skills

High attention to detail and ownership mindset

Proficiency in MS Excel, PowerPoint, Word, and collaboration tools

Ability to work independently with minimal supervision

Professional maturity, discretion, and problem-solving ability