Executive Assistant

The Executive Assistant provides high-level administrative and strategic support to senior leadership. This role requires strong organizational skills, discretion, proactive coordination, and the ability to manage multiple priorities while acting as a trusted liaison between executives and internal/external stakeholders.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements
• Act as a point of contact between the executive and internal/external stakeholders
• Prepare presentations, reports, agendas, and minutes of meetings
• Screen calls, emails, and correspondence; prioritize and follow up as required
• Coordinate leadership meetings, board meetings, and confidential discussions
• Track action items and ensure timely follow-ups and closures
• Handle confidential information with the highest level of professionalism
• Assist in planning events, off-sites, and leadership engagements
• Support strategic initiatives, research, and special projects as assigned
• Maintain organized records, documentation, and filing systems

Skills & Competencies

• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• High level of discretion and confidentiality
• Proficiency in MS Office / Google Workspace (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and work under pressure in a fast-paced environment
• Proactive, detail-oriented, and solution-driven approach

Qualifications

• Bachelors degree in business administration or a related field preferred
• 25 years of experience as an Executive Assistant or in a senior administrative role
• Prior experience supporting CXOs / senior leadership is an advantage