Executive Assistant

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

We are seeking a highly skilled and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate will be a strategic partner who anticipates needs, manages complex travel arrangements, and facilitates seamless communication across all levels of the organization.

Key Responsibilities

Travel Management & Coordination

• Plan and coordinate complex domestic and international travel itineraries
• Book flights, hotels, ground transportation, and manage visa/passport requirements
• Optimize travel schedules for cost-effectiveness and executive productivity
• Handle last-minute changes and emergency travel arrangements
• Maintain detailed travel profiles and preferences for executives

Communication & Correspondence

• Draft, review, and edit professional correspondence, emails, and presentations
• Manage executive communications with internal teams, clients, and external stakeholders
• Screen and prioritize incoming calls, emails, and meeting requests
• Prepare briefing materials and talking points for meetings and events

Administrative Excellence

• Manage complex calendar scheduling across multiple time zones
• Coordinate board meetings, client presentations, and corporate events
• Prepare expense reports and process invoices
• Maintain confidential files and executive documentation
• Handle special projects and research assignments

Proactive Support

• Anticipate executive needs and prepare materials in advance
• Monitor industry trends and brief executives on relevant developments
• Coordinate with cross-functional teams to ensure seamless operations
• Serve as liaison between executives and internal/external contacts

Required Qualifications

Experience & Education

• Bachelor's degree preferred or equivalent professional experience
• 2 to 4 years of executive assistant experience supporting C-level executives
• Experience in corporate or professional services environment preferred

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with travel booking platforms and expense management systems
• Strong typing skills (minimum 70 WPM) with exceptional attention to detail
• Familiarity with video conferencing platforms and virtual meeting coordination

Core Competencies

• Communication Excellence: Exceptional written and verbal communication skills
• Cultural Awareness: Understanding of international business customs and time zones
• Discretion: Ability to handle confidential information with utmost professionalism
• Adaptability: Thrives in fast-paced environment with changing priorities
• Problem-solving: Creative solution-finder with strong analytical skills
• Organization: Superior multitasking abilities with keen attention to detail

Preferred Qualifications

• Previous experience in real estate, finance, or professional services
• Foreign language proficiency
• Project management experience
• Knowledge of international travel regulations and requirements

Location:

Scheduled Weekly Hours:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.