Executive Assistant

Executive Assistant / Office Operations Manager (EA+ / Chief of StaffLite)

Location: Ahmedabad (On-site, full-time)

Reports to: CEO

About the Role

We are looking for a sharp, highly organized operator to act as the CEOs right handowning the executive operating rhythm, driving company-wide coordination, and ensuring day-to-day execution runs seamlessly. This is a hands-on, in-office role designed for someone who thrives in structure, momentum, and accountabilitynot a remote assistant position. Should be based in Ahmedabad.

What Youll Do

Executive Rhythm & Operating Cadence

• Manage the CEOs calendar, meeting prep, notes, and follow-through.
• Maintain clean and actionable backlogs in Asana.
• Drive weekly operations stand-ups, monthly business reviews, and ensure all decisions are tracked to closure.

People Operations (Light)

• Manage end-to-end hiring cycles: draft JDs, source candidates, schedule interviews, consolidate evaluations, and coordinate offers/onboarding (via HRIS such as SumHR ).
• Keep organizational documents, access controls, and offboarding playbooks up to date.

Travel & Events

• Plan and optimize complex domestic/international travelincluding flights, hotels, and visa logistics.
• Ensure accurate rewards tracking and GST documentation.
• Coordinate conference outreach, vendor/speaker management, and budget tracking.

General Operations

• Handle vendor onboarding, contract paperwork, and digital signatures.
• Track insurance renewals, payment recoveries, and operational SLAs.
• Maintain and update standard operating procedures (SOPs).

Treasury & Payroll Backup

• Act as the checker in makerchecker payment flows; execute basic banking templates when required.
• Run compliance and due-date checklists for payroll, TDS, GST, and PT in coordination with CA partners.

Quant Trading Operations Support

• Manage tickets and vendor SLAs for trading tools and platforms.
• Coordinate timely interactions between Treasury and margin operations to ensure smooth handoffs.

What Next:

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