Executive Assistant – Founder’s Office

Company Description

VehicleCare is a rapidly growing online platform revolutionizing the automotive service and damage repair industry. Providing efficient, digitized solutions, the company caters to both Business and Consumer markets. By streamlining processes such as damage assessment, repair, and service, VehicleCare helps car owners, fleet operators, manufacturers, insurers, and brokers enhance customer satisfaction. The platform supports users in eliminating redundancies, reducing turnaround times, and effortlessly comparing and selecting the best repair options for their vehicles.

Role Description

This is a full-time on-site role for an Executive Assistant in the Founders Office, located in Gurgaon. The Executive Assistant will be responsible for providing comprehensive executive support, handling administrative tasks, managing expense reports, and delivering executive and administrative assistance as required. Ensuring effective communication and seamless coordination will be a critical aspect of this role.

Key Responsibilities

Founder & Leadership Support

• Manage the Founders meetings and daily schedules
• Act as a point of contact between the Founder and internal/external stakeholders
• Prepare agendas, presentations, reports, and MOMs for meetings
• Track action items and follow up with teams to ensure timely execution

Business & Operations Coordination

• Coordinate with department heads (Operations, Sales, Finance, Insurance, Franchise teams)
• Support strategic projects, business reviews, and performance tracking
• Assist in planning and execution of company initiatives and leadership decisions
• Monitor key business metrics and prepare summary reports

Communication & Documentation

• Draft professional emails, internal communications, and official documents
• Maintain records, confidential files, and important business data
• Ensure smooth flow of communication across teams

Administrative & Compliance Support

• Handle documentation related to vendors, partners, franchises, and key clients
• Support basic compliance, approvals, and coordination with legal/accounts teams
• Maintain discipline, timelines, and process adherence across assigned tasks

Required Skills & Qualifications

• Graduate/Postgraduate in Business Administration, Management, or related field
• 23 years of experience as an Executive Assistant, Founders Office, or similar role
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• High level of integrity, confidentiality, and professionalism
• Proficiency in MS Excel, PowerPoint, Word, and Google Workspace
• Ability to work under pressure and meet tight deadlines

Preferred Skills

• Experience working in startups, automotive, or service-based companies
• Exposure to business analytics, MIS reporting, or project coordination
• Problem-solving mindset with proactive execution

How to Apply:Send your resume and a brief cover letter highlighting your relevant experience to with the Subject line. (Executive Assistant Founders Office)