Executive Assistant – Founder's Office

Position: Executive Assistant Founder's Office

Location: New Delhi

Travel: Candidate should be open to travel

Industry: Preferably from Hotel or Hospitality industry

Role Overview

We are looking for a highly organized and proactive Executive Assistant to work closely with the Founder and support strategic initiatives, stakeholder management, and day-to-day executive operations. The role requires someone who can manage multiple priorities, handle confidential matters, and effectively coordinate with senior stakeholders including government officials, ministries, and regulatory bodies.

Key Responsibilities

Executive & Operational Support

• Manage the Founders calendar, meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, prepare agendas, briefing notes, and follow-up on action items.
• Draft and manage professional communication including emails, reports, presentations, and correspondence.
• Provide administrative and operational support to ensure smooth day-to-day functioning of the Founders office.

Government & Stakeholder Coordination

• Liaise and coordinate with government officials, ministries, regulatory authorities, and public sector stakeholders.
• Prepare briefing documents, talking points, and background notes for meetings with government bodies and senior officials.
• Track and follow up on discussions, approvals, and engagements with government stakeholders.

Project & Strategic Support

• Support special projects led by the Founder and track progress against timelines.
• Assist in coordinating cross-functional initiatives and ensuring timely execution.
• Conduct basic research, gather information, and prepare reports for strategic discussions.

Event & Meeting Management

• Plan and coordinate high-level meetings, official engagements, and events.
• Arrange logistics including venues, travel, documentation, and stakeholder coordination.

Confidentiality & Administration

• Handle sensitive and confidential information with the highest level of discretion.
• Maintain organized records, documentation, and communication logs.

Requirements

• Graduate in Business Administration or a related field (preferred).
• 510 years of experience as an Executive Assistant / Executive Office role, preferably supporting senior leadership.
• Experience interacting or coordinating with Government Ministries, Officials, or Public Sector Bodies is mandatory.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint) and presentation preparation.
• Ability to work in a fast-paced environment and manage changing priorities.
• High level of professionalism, discretion, and attention to detail.