Executive Assistant

EQlibrium Health

(Gurgaon, Haryana)

Founder and Owner: Mrinali Kharbanda

Click here for Instagram Profile

Email: eqlibriumhealth@gmail.com

About Fitness with Mrinali: Fitness with Mrinali is a premium weight loss coaching brand that focuses on helping clients achieve sustainable fat loss through personalized nutrition plans, practical exercise routines, and lifestyle coaching. Our approach emphasizes building long-term habits, mindset shift and a healthy relationship with food and fitness.

About Me

Hi! I am Mrinali Kharbanda, founder of EQlibrium health. Simply put, I am a fatloss coach. I began coaching 3 years back, while I was still working a prestigious job as a Senior HR Business Partner at Naukri.com (parent company: InfoEdge that ranks 125 in ET 500). Once my coaching business took off, I quit my corporate career.

Position Details

Designation: Executive Assistant

Location: Delhi NCR. This is a hybrid role, you will be required to come to office three times a week.

Type: Full-time

Core Responsibilities:

• Respond to 50-100 Instagram DMs daily using our brand tone and scripts
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• Collect phone numbers from serious enquiries and schedule sales calls promptly
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• Identify genuine leads using context and judgment
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• Manage the founders Google Calendar with precisionno overlaps or missed slots
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• Maintain clean, up-to-date records in Google Sheets (lead tracking, call logs, etc.)
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• Handle payment follow-ups professionally and consistently
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• Keep a master tracker updated with client payment status and pending dues
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• Coordinate with the sales closer for seamless handoff of leads
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• Organise client documents, onboarding forms, and progress trackers
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• Send reminders for calls, handle reschedules, and make sure nothing slips through the cracks
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• Support with other admin tasks as needed (e.g., form creation, invoice tracking, light research)
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• Making Canva posts from raw data
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• Coordinating with video team, coaches for closing deliverables
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• Visiting the office to assist in shooting video content

Must-Have Skills:

• Excellent written English and professional communication skills
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• Strong follow-up abilities, especially when dealing with payments
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• Exceptional attention to detailyou must be able to spot errors or missing info
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• Experience handling and organising data, especially lead trackers, financial status and timelines
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• Comfortable with tools like Google Sheets, Google Docs, Calendar, and Drive
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• Familiarity with Instagram DMs and online communication tools
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• Independent, reliable, and open to taking initiative
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• Previous VA or admin experience in a coaching or service-based business is a plus

This is not a short-term gig.

Were looking for someone who is invested in long-term growth and can take ownership of their role over time.

To apply:

Email eqlibriumhealth@gmail.com with the subject line "Executive Assistant Application"

Include your resume and a short introduction telling us why youre the right fit.