Executive Assistant

EXC Managed Services acts as a global scaling engine for Private Equity and Venture Capital funds by helping their portfolio companies expand into India and the United States, with a deep bench of expertise in execution, compliance, and operations. The goal? De-risk international expansion, accelerate time-to- market, and build scalable, investment-grade operations in two of the worlds most critical growth geographies.

Role Overview

The Executive Assistant (EA) to the Founder/Chairman will provide high-level administrative, coordination, and communication support to ensure smooth functioning of the Chairmans office. This is a high-impact role requiring strong organizational skills, discretion, proactive execution, and the ability to operate in a fast- paced, dynamic environment.

Key Responsibilities

1. Chairmans Office Management

Manage the Chairmans calendar, including scheduling meetings, appointments, and coordinating domestic and international travel

Organize meetings, prepare agendas, take minutes, and ensure timely follow-ups on action items

Act as the primary point of coordination between the Chairman and internal/external stakeholders

2. Coordination & Follow-ups

Liaise with internal departments to track progress on tasks and priorities assigned by the Chairman

Ensure timely execution and closure of action items

Maintain internal trackers, databases, and documentation

3. Communication & Stakeholder Management

Handle phone calls, emails, and correspondence with discretion and professionalism

Facilitate seamless internal and external communication on behalf of the Chairman

Build and maintain effective working relationships with internal teams and external partners

4. Documentation & Reporting

Prepare presentations, reports, notes, and other documents as required

Maintain records, files, and confidential information in an organized and secure manner

Generate regular status reports and summaries for review

5. Administrative & Operational Support

Support travel planning including bookings, itineraries, and visa coordination

Anticipate requirements and proactively manage the Chairmans priorities

Ensure smooth day-to-day operations of the Chairmans office

Required Skills & Qualifications

Graduate with 57 years of experience as an Executive Assistant supporting senior leadership

(CEO/CFO/Chairman level), preferably in a fast-paced, dynamic environment

Excellent communication skills (written and verbal) with strong fluency in English

Proficient in MS Office (especially Excel), cloud systems, and online calendar tools

Proven experience in travel planning, including international bookings and visa coordination

Highly organized, detail-oriented, proactive, and able to manage multiple priorities

Able to work independently, exercise sound judgment, and handle confidential information with integrity

Flexible and adaptable to changing priorities and work schedules