Executive Assistant (EA) to Vice Chancellor

The Executive Assistant to the Vice Chancellor will provide high-level, strategic, and confidential administrative support to the Vice Chancellor. The role requires exceptional organizational skills, discretion, professionalism, and the ability to manage multiple priorities in a dynamic academic environment.

The EA will act as a key liaison between the VCs Office, Faculty/Staff and outside stakeholders, ensuring seamless coordination and execution of executive responsibilities.

Key Responsibilities

Executive Support

• Manage the Presidents calendar, appointments, meetings, and travel schedules.
• Coordinate high-level meetings, Board meetings, and strategic discussions.
• Prepare agendas, briefing notes, presentations, reports, and official correspondence.
• Track key deliverables and follow-ups on behalf of the President.

Communication & Coordination

• Serve as the primary point of contact between the President and Deans, Directors, faculty, government bodies, and external stakeholders.
• Draft official letters, emails, circulars, and confidential communications.
• Handle sensitive information with utmost discretion and professionalism.

Administrative & Strategic Assistance

• Assist in policy documentation, institutional planning, and accreditation-related tasks.
• Monitor important institutional deadlines and ensure timely execution.
• Support event planning for high-profile university functions and VIP visits.
• Maintain organized records, files, and documentation for the Presidents Office.

Confidentiality & Governance

• Ensure strict confidentiality of executive decisions and strategic matters.
• Facilitate smooth communication between leadership and governance bodies.
• Represent the Presidents Office in meetings when required.

Eligibility Criteria

• Masters degree from a recognized university (MBA preferred).
• Minimum 58 years of experience as an Executive Assistant to CXO/Director/President level, preferably in the education sector.
• Excellent written and verbal communication skills.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint) and digital collaboration tools.
• Exceptional organizational, multitasking, and time-management skills.
• High level of integrity, professionalism, and discretion.

Key Competencies

• Strategic thinking and problem-solving ability
• Strong interpersonal and coordination skills
• Ability to work under pressure and tight deadlines
• Detail-oriented with strong documentation skills
• Professional demeanor and executive presence