Executive Assistant (EA) to MD

Tribes is a Rs.800 crore company in capitalized billing and largest customer experience organization in the country of fully integrated marketing agencies. We have been investing in technology that enables customer experience across OOH, Events, Activation and Retail and have developed solutions and platforms that integrate with our core experiential solutions. Tribes has forged some long-term partnerships with its clients who rely on Tribes for groundbreaking innovations, and unconventional and memorable campaigns.

Company URL: http://www.tribeww.in/

Job Title: Executive Assistant (EA) to MD

Location: Gurgaon

Experience: Graduate with minimum 5 years of relevant experience as an Executive Assistant role.

Responsibilities:

• Manage and prioritize the executives calendar, including scheduling meetings, appointments, and travel arrangements.
• Proactively resolve scheduling conflicts and ensure timely follow-ups.
• Serve as a primary point of contact for internal and external stakeholders.
• Draft, proofread, and edit emails, presentations, and correspondence.
• Maintain confidentiality and professionalism in all communications.
• Prepare agendas, minutes, and materials for meetings.
• Facilitate virtual and in-person meetings, ensuring all logistics are arranged.
• Organize complex travel itineraries, accommodations, and expense reports.
• Plan and coordinate executive events or functions.
• Maintain accurate records, filing systems, and databases.
• Manage office supplies, vendor relationships, and other operational tasks.
• Assist with special projects, research, and report creation.
• Track deadlines, monitor progress, and ensure timely completion of tasks.
• Build strong working relationships with internal team members, clients, and partners.
• Anticipate needs and provide solutions proactively.

Skills:

• Discretion and trustworthiness in handling sensitive information.
• Ability to work independently and adapt to dynamic priorities.
• High emotional intelligence and interpersonal skills.
• Proactive, resourceful, and solutions-oriented approach.