Executive Assistant

Company Description

Leading Pharmaceutical Manufacturing and Distribution Company

Role Description

We are hiring Executive Assistants for a leading pharmaceutical manufacturing and distribution company based in Chennai. This role involves providing high-level administrative and coordination support to senior leadership, ensuring smooth day-to-day operations and effective communication across stakeholders.

Key Responsibilities

Manage complex calendars, including scheduling, prioritization, and conflict resolution for senior leadership

Coordinate internal and external meetings, including preparing agendas, capturing key discussion points, and tracking follow-ups

Plan and manage domestic and international travel, including itineraries, logistics, and expense coordination

Prepare high-quality presentations, reports, and communication materials for leadership reviews

Act as a liaison between leadership and cross-functional teams, ensuring clear communication and timely execution

Track key action items, deadlines, and deliverables, and proactively follow up to ensure closure

Handle confidential and sensitive information with a high level of discretion and professionalism

Support in organizing leadership meetings, reviews, and internal events

Identify opportunities to improve coordination, processes, and administrative efficiency

Required Qualifications

Bachelors degree in any discipline

3+ years of experience as an Executive Assistant or in a similar coordination role

Proven experience supporting senior stakeholders (Director level or above preferred)

Strong organizational skills with the ability to manage multiple priorities simultaneously

Excellent written and verbal communication skills

High level of ownership, accountability, and attention to detail

Proficiency in MS Office (Excel, PowerPoint, Word, Outlook)

Ability to work in a structured yet fast-paced environment

Strong problem-solving mindset with a proactive approach

Preferred Qualifications

Prior experience in the pharmaceutical or manufacturing industry

Experience supporting senior leadership (CXO or Director level)

Exposure to ERP systems or internal tools