Executive Assistant

Job Description: Executive Assistant

Location: Goregaon, Mumbai

Employment Type: Full-Time

Company: Bonanza Group

Job Summary

Bonanza Group is seeking a proactive, highly organized, and detail-oriented Executive Assistant (EA) . The primary focus of this role is to provide comprehensive administrative support, manage the Directors professional schedule, and ensure the smooth day-to-day operations of the executive office. The ideal candidate will be a master of multitasking, a clear communicator, and a reliable gatekeeper who ensures the Directors time is optimized.

Key Responsibilities:

Calendar & Schedule Management

• Manage and maintain the Directors complex calendar, including scheduling internal and external meetings, appointments, and travel.
• Prioritize meeting requests and handle last-minute scheduling changes efficiently.
• Ensure the Director is well-prepared for all engagements by providing necessary documents and agendas in advance.

Communication & Correspondence

• Act as the primary point of contact between the Director and internal/external stakeholders.
• Draft, edit, and proofread professional emails, letters, and internal memos.
• Handle incoming calls and inquiries, directing them to the appropriate departments when necessary.

Meeting Coordination & Documentation

• Organize board meetings, department reviews, and client visits.
• Attend meetings to record accurate minutes and distribute summary notes to relevant participants.
• Follow up on action items from meetings to ensure tasks are completed by the respective teams.

Operational & Travel Support

• Coordinate comprehensive domestic and international travel arrangements, including flights, visas, accommodation, and local transport.
• Handle expense reporting, invoice processing, and personal administrative tasks as required.
• Maintain an organized digital and physical filing system for contracts, reports, and confidential documents.

Office Management

• Screen visitors and manage the hospitality for the Directors guests.
• Collaborate with other administrative staff to ensure office protocols are followed.
• Maintain a high level of confidentiality and discretion regarding all sensitive business information.

Qualifications & Skills

• Education: Bachelors degree in Business, Communications, or a related field.
• Experience: 3+ years of experience as an Executive Assistant or in a similar administrative role supporting senior leadership.
• Communication: Exceptional verbal and written English communication skills.
• Tech-Savvy: High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and digital calendar tools.
• Organization: Superior time-management skills and the ability to juggle multiple priorities under pressure.
• Soft Skills: High level of professionalism, discretion, and a "can-do" attitude.

Why Join Us?

• Opportunity to work at the heart of a dynamic, fast-growing group.
• Professional and stable work environment in a prime Mumbai location.
• Chance to work closely with top-tier leadership and gain insights into the financial services and business industry.