Executive Assistant

Job Description:

Key Responsibilities
 

• Serve as the first point of contact for all queries, screening, redirecting, and actioning incoming matters, and following up as required.
• Support the delivery of CIO-led projects, including scheduling complex, multi-time zone meetings; managing correspondence, reports, presentations, agendas, and minutes; and ensuring pre-work is completed proactively.
• Coordinate all business travel, logistics, meeting arrangements, and track expenses.
• Provide and often drive a full range of highly confidential administrative support, exercising sensitivity, tact, and diplomacy.
• Assist in driving and delivering on the Global dentsu strategic vision and key priorities.
• Participate in the development and implementation of administrative standards, policies, and practices.
• Manage the Business Platforms knowledgebases, including tools, standards, and governance.
• Maintain team channels and distribution lists for all areas of technology.
• Lead the delivery of People initiatives, such as an Employee Engagement group, focusing on key initiatives and aligned deliverables to improve employee engagement and satisfaction within the wider team.
• Foster strong relationships throughout the business and assist in raising the profile and sharing the strategy of the Global Business Platforms function.
• Prepare and collaborate with the communication team and Technology Executives on regular newsletters and email communications for our technology execs using our communication platform and tools.
• Coordinate bi-monthly All Hands meetings for the Global Business Platforms Team, including creating high-quality slide decks that are engaging and relevant to the audience.

Qualifications + Skills

• Ability to accurately perform and prioritize multiple tasks seamlessly to meet deadlines.
• Advanced MS Office skills, including PowerPoint (master slide knowledge) and Excel.
• Proficiency with the full suite of Microsoft Office products, notably Outlook, Teams, Excel, PowerPoint, and Word.
• Proven ability to use a variety of multimedia communication tools (MS Teams, video/tele-conferencing) and internal software systems (expenses, procurement, CRM, etc.).
• Strong C-Level stakeholder engagement and alignment skills, with the ability to drive consensus and outcomes in a complex organization with Global, Region, and Market leaders.
• Ability to work cross-functionally with all levels of the business to deliver agreed outcomes.
• Proactive approach to problem-solving with strong decision-making capability, seeking out opportunities and proposing solutions.
• Resourceful team player, with the ability to operate independently on projects from conception to completion.
• Ability to maintain and manage deadlines for the wider team as well as for your Executives and yourself.
• Excellent interpersonal skills and the ability to build strong relationships with stakeholders, working closely with business partners, stakeholders, and vendors both remotely and in person.
• Discretion in handling confidential information, adaptable to various competing demands, and demonstrating the highest level of customer/client service.
• Ability to meet deadlines, handle a wide variety of tasks, and achieve high performance goals in a fast-paced environment.
• 4+ years of experience supporting senior leaders, preferably in an advertising, media, or technology organization.
• Experience in internal or external communications, partnership development, and corporate HR practices.

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