Executive Assistant

Key Responsibilities: -

Calendar & Meeting Management

• Coordinating with attendees on meetings and managing meeting calendars
• Following up and scheduling finalized meetings, liaising with stakeholders
• Organizing transportation and taking meeting notes for online meetings
• Liaising with stakeholders

Travel Management

• Flight scheduling & bookings, and hotel reservations
• Organizing airport transfers and restaurant reservations

Expense Management

• Processing invoices, refunds, and reimbursements through ERP platforms
• Coordinating with stakeholders for approvals
• Handling credit card settlements and managing online purchases

Other Admin Support

• Documenting processes based on preferences and priorities
• Collating reports and entering data into the ERP systems
• Other day-to-day Operational support

Key Competencies

• Graduate/ post-graduation or equiv. qualification
• 3-5 years of experience as executive assistant
• Excellent written and spoken communication skills with experience in client relationship management
• Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the clients end
• Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc.
• Experience ERP tool like Workday, NetSuit, MS Dynamics, etc.
• Working knowledge of travel and expense management