Executive Administrative Assistant

Company Description

The Rohra Group is a 40+ year old real estate and construction organization based in Mumbai, having exposure to various facets of the Real Estate sector in Mumbai, ranging from Land and Property Acquisition to Development/Redevelopment of land parcels.

Brief Role Description

Assist management in ensuring smooth daily office operations

Manage calendars, schedule meetings, calls, and appointments

Prepare agendas, minutes, and brief management before meetings

Handle and coordinate business and personal calls for management

Support HR tasks such as recruitment, attendance logs and payroll acknowledgments

Assist accounts with invoices, expense reports, petty cash and compliance documents

Coordinate with banks, CAs, lawyers, architects, and other stakeholders

Perform administrative tasks like budgeting, presentations, marketing and document management

Foster a dynamic environment to enhance team motivation and performance

Draft and manage correspondence, reports, emails, and client/vendor communications

Anticipate management needs, provide solutions, and act as the first point of contact

Maintain a database of key business associates for invitations and event coordination

Provide personal assistance and secretarial support to directors

Conduct research and analysis as per management directives

Handling Society Redevelopment matters including filling forms, data collection, regular reminders, etc

Assistance with the compliance of RERA and MCGM matters such as regular updates of the MCGM Portals, RERA submissions, following up with various professionals

Professional/Technical Skills

Proficiency in MS Office (Word & Excel)

Strong command of the English language

Experience with AI and LLMs for research and admin tasks would be preferred

Ability to read and write in Marathi preferred

Prior Experience with a Builder would be preferred

Additional Points

Prior experience working with a property developer/builder would be highly preferred.