Executive Administrative Assistant

The role in a gist:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to our senior leadership. The ideal candidate will have strong communication skills, excellent time management, and the ability to handle sensitive information with discretion.

What you will work on:

• Manage and maintain the Executives calendar, including scheduling appointments, meetings, and travel itineraries
• Prepare reports, presentations, and correspondence on behalf of the executive
• Attend and take notes during meetings, prepare minutes, and follow up on action items
• Coordinate logistics for internal and external meetings, including venue, agenda, and participants
• Manage emails and communications, prioritizing urgent and confidential matters
• Serve as a liaison between the executive and internal/external stakeholders
• Handle travel arrangements including booking flights, accommodations, and processing expenses
• Assist with project tracking and ensure deadlines and deliverables are met
• Maintain records, documents, and files in an organized and accessible manner
• Support in planning events, town halls, and other corporate functions as needed

The ideal candidate:

• Bachelors degree in Business Administration, Management, or a related field
• MBA or postgraduate degree preferred (not mandatory)
• Proven experience as an Executive Assistant or in a similar administrative role
• Experience supporting C-suite executives
• Strong proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• High level of discretion and confidentiality
• Strong organizational and multitasking abilities
• Ability to work independently and under pressure
• Flexibility to adjust to changing priorities and deadlines
• Professional demeanor and positive attitude