Exec Assistant

Executive Assistant / Personal Assistant

Location: Bangalore
 

Overview

We are seeking a highly organised and proactive Executive Assistant (EA) to support our dynamic executive leadership team. This is a rare opportunity for a talented individual with ambition and drive to thrive in a fast-paced, high-impact environment. The role offers scope for growth, exposure to strategic initiatives, and the chance to contribute meaningfully to the success of our software and analytics operations in the pharmaceutical sector.

Key Responsibilities

• Calendar & Priority Management: Coordinate complex schedules across time zones, proactively manage conflicts, and ensure alignment with strategic priorities.
• Travel & Logistics: Arrange domestic and international travel, including itineraries, accommodation, and visa requirements.
• Meeting Support: Prepare agendas, take minutes, track action items, and ensure timely follow-ups.
• Communication Management: Act as a gatekeeper for internal and external communications, draft correspondence, and manage inboxes.
• Project Coordination: Support cross-functional initiatives, assist with documentation, and help drive accountability.
• Flexibility: Willingness to work across US and EU hours when required to support travel and executive needs.

Experience & Skills

• Minimum 5 years’ experience in executive support, travel coordination, or project management.
• Prior experience in travel agents is highly desirable, with experience in technology or pharmaceutical industry being beneficial.
• Exceptional organisational skills with a structured and methodical approach.
• Strong interpersonal and communication abilities, both written and verbal.
• Self-driven, resourceful, and able to anticipate needs and take initiative.
• Comfortable with ambiguity and able to adapt in a fast-changing environment.
• Ambitious to develop their career and take on responsibilities
• The person needs to be flexible to work with different time zones when the Manager/ Leader is travelling
• Preferably should be able to travel to office twice a week.

What You’ll Gain

• Be part of a high-performing executive team focused on innovation in pharma software and analytics.
• Opportunities to expand responsibilities and develop skills for future career progression.
• Build a strong professional network within the industry.
• Enjoy flexible working arrangements and a supportive team culture.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com