Exam co-ordinator

We Are Hiring

Designation: Exam Coordinator

Experience

• 2 to 3 years of relevant experience in examination coordination
• Prior experience in educational institutions, universities, or colleges preferred
• Exposure to academic ERP or examination management systems is an added advantage

Salary

• Upto 30k

Education

• Bachelors degree in any discipline
• Certification or training in examination management, academic administration, or ERP systems will be an advantage

Role Summary

The Exam Coordinator is responsible for the effective planning, coordination, and execution of all examination-related activities of the institution. The role ensures smooth conduct of internal and external examinations, accurate processing of results, proper documentation, and adherence to institutional and regulatory requirements. The position requires close coordination with faculty, academic departments, administration, and IT/ERP support teams.

Roles and Responsibilities

Examination Planning & Coordination

• Plan, schedule, and coordinate internal and external examinations
• Prepare examination timetables, seating arrangements, and hall allocations
• Ensure timely generation of hall tickets, attendance sheets, and examination materials
• Monitor the smooth and error-free conduct of examinations

Examination Execution & Support

• Coordinate with invigilators, faculty, and department coordinators during examinations
• Handle examination-related issues and resolve queries from students and staff
• Support examination committees with required documentation and reports

Result Processing & Academic Records

• Coordinate marks entry, verification, and result processing
• Ensure accuracy and confidentiality of examination results
• Assist in preparation of grade sheets, result summaries, and academic reports

ERP & Data Management Support

• Maintain examination and academic data in the ERP system
• Ensure timely and accurate updating of student records, attendance, and marks
• Generate examination-related reports as required by management and departments
• Coordinate with IT/ERP teams for system-related support

Documentation & Compliance

• Maintain proper records of examinations, results, and related documentation
• Ensure compliance with institutional policies, university regulations, and statutory guidelines
• Support audits, inspections, and accreditation processes with accurate examination data

Communication & Coordination

• Communicate examination schedules, guidelines, and instructions to students and faculty
• Coordinate with departments for examination planning and execution
• Assist in training faculty and staff on examination-related processes and ERP usage

Reporting & Process Improvement

• Prepare periodic reports on examination status and outcomes
• Identify gaps or inefficiencies in examination processes and suggest improvements
• Support management with data and insights for academic planning

Required Skills and Competencies

• Strong knowledge of examination processes and academic regulations
• Good understanding of academic data management
• Excellent organizational and documentation skills
• High attention to detail and accuracy
• Proficiency in MS Office (Excel, Word, PowerPoint)
• Ability to manage multiple tasks and meet deadlines

Personal Attributes

• Detail-oriented and well-organized
• Proactive, responsible, and solution-focused
• Strong coordination and interpersonal skills
• Ability to work independently and as part of a team

Working Conditions

• Office-based role with coordination across academic and administrative departments
• Extended working hours during examination periods as required
• Dynamic and fast-paced academic environment