Exam and ERP co-ordinator

Designation Exam and ERP Co-ordinator

Experience

2 to 4 years of relevant experience in examination coordination and ERP operations

Prior experience in educational institutions, universities, or colleges is preferred

Hands-on exposure to academic ERP systems and examination management processes

Age

22 to 35 years

Education

Bachelors degree in any discipline

Additional certification or training in ERP systems, academic administration, or examination management will be an added advantage

Role Summary

The Exam and ERP Co-ordinator will be responsible for managing the institutions ERP operations related to academics and examinations. The role ensures accurate academic data management, smooth conduct of examinations, timely result processing, and compliance with institutional and regulatory requirements. The position requires close coordination with faculty, administration, IT teams, and examination committees.

Roles and Responsibilities

Examination Management

Coordinate end-to-end examination processes including scheduling, hall ticket generation, attendance, and result processing

Ensure smooth and error-free conduct of internal and external examinations

Support examination committees with documentation, reports, and data as required

Address examination-related queries from students, faculty, and departments

ERP Operations & Data Management

Manage and maintain academic and examination-related data in the ERP system

Ensure accuracy, consistency, and timely updating of student records, marks, and academic progress

Coordinate with IT/ERP vendors for system issues, updates, and enhancements

Generate reports and dashboards related to exams, attendance, and academic performance

Documentation & Compliance

Maintain proper records of examination data, results, and related documentation

Ensure compliance with institutional policies, university norms, and regulatory guidelines

Support audits and inspections by providing accurate ERP and examination data

Coordination & Communication

Liaise with faculty, department coordinators, and administrative teams for examination planning

Communicate examination schedules, guidelines, and updates to students and staff

Assist in training faculty and staff on ERP usage related to academics and examinations

Reporting & Process Improvement

Prepare periodic reports on examination status, results, and ERP data accuracy

Identify gaps or inefficiencies in examination and ERP processes and suggest improvements

Support management with data-driven insights for academic planning and decision-making

Required Skills and Competencies

Strong understanding of examination processes and academic ERP systems

Good knowledge of data management and reporting

Strong organizational and documentation skills

Attention to detail with a high level of accuracy

Proficiency in MS Office (Excel, Word, PowerPoint)

Ability to handle multiple tasks and deadlines simultaneously

Personal Attributes

Detail-oriented and methodical

Proactive and responsible with a problem-solving mindset

Good interpersonal and coordination skills

Ability to work independently as well as in a team

Working Conditions

Office-based role with close coordination with academic and administrative teams

Extended working hours during examination periods as required

Supportive, fast-paced academic environment