Event Manager

Events Manager

iLEAD | Kolkata

About iLEAD

iLEAD (Institute of Leadership, Entrepreneurship and Development) is one of Eastern Indias most dynamic higher education institutions, known for its experiential learning ecosystem, strong industry integration, and large-scale campus events.

At iLEAD, events are not peripheral activities they are strategic academic and branding instruments. From academic conclaves and industry summits to cultural festivals, competitions, media productions, and large public showcases, events play a central role in shaping student exposure, institutional visibility, stakeholder engagement, and brand recall.

We are looking for a high-energy, execution-driven Events Manager who can conceptualize, design, and execute large-scale events that reflect the vibrancy, ambition, and positioning of iLEAD.

Role Summary

The Events Manager will lead end-to-end planning and execution of institutional events, ensuring scale, precision, brand alignment, stakeholder satisfaction, and measurable impact.

The role demands strategic thinking, operational excellence, vendor management expertise, budget control capability, and the ability to work in a fast-paced academic environment where events are integrated with learning outcomes and brand positioning.

This is a leadership position requiring strong ownership, crisis management capability, and hands-on execution ability.

Key Responsibilities

1. Event Strategy, Planning & Reporting

• Conceptualize and design institutional events aligned with iLEADs academic calendar, branding strategy, and student engagement goals.
• Develop annual event roadmaps, execution timelines, and detailed event plans.
• Translate leadership vision into actionable event blueprints.
• Maintain structured event reports including budgeting, attendance metrics, stakeholder feedback, and impact analysis for continuous improvement.

2. End-to-End Event Execution

• Lead planning and execution of large-scale academic, cultural, corporate, media, and public events.
• Oversee venue planning, stage design, production, sound, lighting, logistics, hospitality, permissions, and technical setups.
• Ensure seamless on-ground execution with high professional standards.

3. Budgeting & Vendor Management

• Prepare and manage event budgets with cost optimization.
• Negotiate and manage vendors, agencies, production houses, artists, and partners.
• Ensure commercial prudence without compromising quality.

4. Stakeholder Coordination

• Coordinate with academic heads, marketing team, student bodies, industry guests, sponsors, and external agencies.
• Manage VIP guest handling, industry leaders, and dignitaries.
• Ensure high stakeholder satisfaction and structured post-event feedback.

5. Branding & Visibility

• Ensure every event strengthens iLEADs brand positioning.
• Collaborate with marketing for media coverage, social media amplification, and digital documentation.
• Support sponsorship acquisition and external partnerships where relevant.

6. Student Engagement & Experiential Integration

• Involve students in structured event committees aligned with experiential learning outcomes.
• Mentor student leaders to build ownership and event management skills.
• Ensure events contribute to practical exposure and institutional reputation.

7. Risk & Crisis Management

• Anticipate operational risks and develop contingency plans.
• Ensure safety compliance, crowd management, and regulatory adherence.
• Maintain calm, control, and solution-oriented leadership during live events.

Essential Qualifications

• Graduate in any discipline (Event Management / Hospitality / Mass Communication / Management preferred).
• Minimum 5+ years of experience in organizing and managing large-scale events.
• Proven exposure to handling events with significant footfall and high production value.

Desired Candidate Profile

• Demonstrated experience in executing large-format events independently.
• Strong vendor network and negotiation capability.
• Ability to manage budgets and multiple concurrent projects.
• Excellent communication and stakeholder management skills.
• High ownership mindset and execution speed.
• Experience in educational institutions, media houses, event agencies, or corporate event management preferred.
• Ability to work under pressure and deliver within tight timelines.
• Creative mindset with operational discipline.
• Strong documentation and reporting capability.

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