EU VAT Compliance Specialist

JOB DESCRIPTION

Job Title:EU VAT Compliance Specialist

Job Location:Featherlite The Address, Pallavaram, Chennai

(https://maps.app.goo.gl/T1Fxbp7JtEYGfWDU6)

Job Type:Work-from-Office/Hybrid

Shift Timing:US Shift

Experience:4-7 Years

POSITION OVERVIEW:

We seek a highly independent and experienced EU VAT specialist to lead compliance operations for our growing finance practice. This role requires someone who can work autonomously, make informed decisions, and manage complex multi-jurisdictional VAT requirements without constant supervision.

Key Requirement: This is an individual contributor role and the candidate must be capable of independent operation with minimal client oversight while maintaining exceptional quality and accuracy standards.

ABOUT THE COMPANY:

Buying Simplified India Private Limited is a forward-thinking, growth-driven organization with nearly half a decade of experience in delivering high-quality financial outsourcing, business process management and supply chain management solutions. Headquartered in the US, our company serves clients across global markets, including the US and UK, specializing in Accounts Payable, Procurement, Accounting, and Financial Operations. Our mission is to simplify complex financial processes through technology, talent, and tailored solutions enabling our clients to focus on strategic growth while we manage the rest.

With a strong emphasis on people, process excellence and domain expertise, we are building a team of professionals who are not just service providers, but strategic partners. As we continue to expand, we are committed to nurturing future-ready talent and fostering a workplace where innovation, learning and collaboration thrive.

CORE RESPONSIBILITIES:

Independent VAT Management

• Autonomous Decision Making: Handle 90%+ of VAT compliance decisions independently without client consultation
• Proactive Problem Solving: Identify and resolve compliance issues before they impact business operations
• Expert Consultation: Serve as the go-to authority for European VAT matters across 14 jurisdictions
• Quality Ownership: Take full responsibility for accuracy and timeliness of all deliverables

Multi-Country VAT Compliance

• Registration Management: Monitor and execute VAT registrations across Switzerland, Germany, UK, Italy, France, Netherlands, and 8 additional EU countries
• Invoice Validation: Review and validate vendor invoices ensuring compliance with country-specific VAT requirements
• Documentation Management: Maintain comprehensive audit trails and supporting documentation
• Regulatory Monitoring: Stay current with VAT regulation changes across all jurisdictions

Procure-to-Pay (P2P) Process Management

• Purchase Order Review: Validate POs for VAT implications before vendor commitment
• Invoice Processing: End-to-end invoice management from receipt to payment approval
• Payment Coordination: Work with AP teams to resolve payment holds due to VAT issues
• Vendor Master Data: Maintain accurate vendor VAT information and registration status
• Three-Way Matching: Ensure PO, receipt, and invoice alignment for VAT compliance
• Exception Handling: Resolve discrepancies in P2P cycle that impact VAT treatment

Process Leadership

• SOP Development: Create and maintain standard operating procedures for each country's VAT requirements
• Vendor Communication: Directly manage vendor relationships regarding VAT compliance requirements
• Exception Management: Handle complex scenarios and unusual transactions with minimal escalation
• Continuous Improvement: Identify and implement process optimizations proactively
• P2P Integration: Ensure VAT compliance is embedded throughout the procure-to-pay lifecycle
• Cross-functional Collaboration: Work seamlessly with procurement, AP, and supply chain teams

Technology & Reporting

• NetSuite Expertise: Configure and optimize NetSuite for multi-country VAT handling
• Dashboard Management: Maintain real-time compliance monitoring and reporting systems
• PBC Preparation: Generate monthly VAT return packages for external tax preparers
• Automation Development: Build and maintain Excel-based validation tools and macros

REQUIRED QUALIFICATIONS:

Essential Requirements

• 4+ years of hands-on EU VAT experience across multiple jurisdictions
• 3+ years of Procure-to-Pay (P2P) process experience in multinational environment
• Advanced Excel skills including macros, pivot tables, and complex formulas
• ERP Systems: Experience with purchase order management and invoice processing workflows
• English proficiency - excellent written and verbal communication skills
• Independent work style - proven ability to work autonomously with minimal supervision

SOFT SKILLS:

• Self-Motivation: Exceptional ability to manage priorities and deadlines independently
• Quality Focus: Meticulous attention to detail with 99%+ accuracy standards
• Communication Skills: Ability to explain complex VAT matters to non-tax professionals
• Problem-Solving: Creative approach to resolving compliance challenges
• Adaptability: Comfortable working with rapidly growing, dynamic organizations

Join Our Team:

If you are a motivated go-getter with strong expertise and experience in the above domain, looking to make an impact in a dynamic, technology-driven environment, we encourage you to apply. Buying Simplified is an equal opportunity employer committed to diversity and inclusion in the workplace.

Contact us on sana@buyingsimplified.com for more details.

Note: This is a late-night shift role (aligned with US business hours). Candidates must be comfortable with this schedule.