EA to Director

Position: Executive Assistant (EA) to Director

Location: Vadodara (On-site)

Reporting To: Director

Role Overview

We are hiring an organized and proactive Executive Assistant to support the Director in business development activities and senior recruitment coordination. The role includes identifying new target companies, finding relevant decision-makers, managing the Directors calendar, and communicating with senior technical candidates for niche positions.

Key Responsibilities

• Research and identify new companies for business development and maintain structured company lists
• Find relevant HR / TA / Senior decision-makers and collect accurate contact details
• Support outreach coordination and ensure timely follow-ups with prospects and clients
• Manage the Directors calendar, schedule meetings, and coordinate reminders and action points
• Speak with senior technical candidates to assess basic fit and interest (role, notice period, CTC, location, availability)
• Coordinate interview scheduling and ensure smooth communication between candidates and internal team
• Maintain proper documentation and updates in Excel/Google Sheets/CRM tools

Skills Required

• Strong communication skills and professional calling etiquette
• Good internet research and LinkedIn sourcing ability
• Strong follow-up and coordination skills
• Comfortable interacting with senior professionals and leadership stakeholders
• Working knowledge of Excel/Google Sheets and email drafting

Experience

15 years in EA / coordination / recruitment support / BD support / client servicing roles preferred.