Documentation Specialist
Hitachi
2 - 5 years
Chennai
Posted: 22/11/2024
Job Description
Location:
Chennai, Tamil Nadu, IndiaJob ID:
R0022525Date Posted:
2023-05-22Company Name:
HITACHI ENERGY TECHNOLOGY SERVICES PRIVATE LIMITEDProfession (Job Category):
Project/Program ManagementJob Schedule:
Full timeRemote:
NoJob Description:
Tender Phase:
- Delivering Tender Documentation (Bid-submission) to Customer with the inputs from Lead Engineers, Tender Leader and Dept. Head’s.
- Profile & upload Drawing files, Manuals, Test Reports, Calculations, etc. required for the Bid-submission from internal and Suppliers into the Database or common drive and various tools like PDL and Binder.
- Proper follow-up with other departments to submit the documents.
- Organize the files in a folder structure in the softcopy Binders.
Project Phase:
- Should have experience in contract reading and understand the Customer documentation requirements
- Check & upload the Drawing files, Manuals, Test Reports, Calculations, etc. from Engineers and the SubSuppliers
- Upload the documents into the Document Management System (EDMS)
- Maintain the complete Project Documentation Status
- Communicate with Project Manager and Departments for Clarifications and Suggestions
- Proper follow-up with other departments to submit the documents
- Distribute the documents to various departments for Review & Approval
- Send the documents by Transmittal for Customer Review & Approval
- Adding the documents into e-Room (web-based database, Easy access for the members in different locations)
- Organize the files in a folder structure in the softcopy Binder
- Print out the drawings as hard copies and insert them into binders, if needed
- (This is the installation and Final Plant documentation) and send it to respective sites
- Check & upload updated drawing files (updated due to possible changes during the installation on-site) and all the above steps will be followed for new revisions, As-Built documents are printed out as hard copies and insert into binders and send to respective sites (This is the As-Built Documentation)
- After the Customer Approval, hand over the Project to After Sales Department
About Company
Hitachi is a diversified multinational corporation that operates in sectors like IT, electronics, energy, and infrastructure. The company is known for its contributions to the development of social infrastructure, advanced computing technologies, and energy-efficient systems, with a strong focus on innovation.
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