Document Controller

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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Overview

The Document Controller is responsible for managing project documentation for greenfield construction building projects, ensuring all documents are properly tracked, stored, and accessible to relevant stakeholders. This role requires strong organizational skills, attention to detail, and technical proficiency.

Required Experience

• 8-12 years of experience in document control, preferably in construction or engineering environments
• Basic technical knowledge and proficiency with document management systems

Key Responsibilities

Document Management

• Create and maintain a comprehensive document control system for project drawings, transmittals, letters, and technical documentation
• Establish and enforce document naming conventions and filing structures
• Ensure all document revisions are properly tracked and outdated versions are appropriately archived

Drawing Management

• Maintain drawing trackers with current revision status
• Process incoming and outgoing drawings according to established procedures
• Track drawing review cycles and approvals

Correspondence Control

• Log and track all project correspondence including letters, emails, and meeting minutes
• Prepare and distribute transmittals for document distribution
• Maintain records of Non-Conformance (NC) reports and Inspection Requests (IR)

Quality Assurance

• Ensure all documentation complies with project and company standards
• Perform regular audits of the document control system to identify and rectify any issues
• Maintain proper records for quality management and compliance purposes

Information Distribution

• Distribute project documents to relevant team members in a timely manner
• Respond to requests for information and documentation from project stakeholders
• Maintain controlled access to sensitive project information

Technical Systems

• Use document control software to manage project documentation
• Create and maintain document registers and databases
• Generate reports on document status and distribution

Qualifications

• Bachelor's degree in business administration, construction management, or related field (preferred)
• 8-12 years of experience in document control within construction projects
• Proficiency with document management software
• Experience with construction drawing management and control
• Knowledge of construction terminology and processes

Skills

• Strong organizational and time management skills
• Exceptional attention to detail
• Proficiency with Microsoft Office Suite
• Basic technical knowledge of construction processes and documentation
• Effective written and verbal communication skills
• Ability to work independently and within a team environment
• Problem-solving abilities related to document control challenges

Working Conditions

• Primarily office-based with occasional visits to construction sites
• May require handling of physical documents and drawings

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If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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