Distribution Officer- Bulk

Safety:

 

• Report all deviations, unsafe behaviors, unsafe situations, near misses, and accidents, incidents in the defined incident report format to AL India Safety.

• To ensure Zero Fatality & Zero accident pertaining to Distribution & Logistics.

• To provide support to DIC & Bulk SCM in Distribution Safety performance in line with Safety Score card & required actions for Improvement.

• To encourage all drivers & helpers in reporting all Act-In cards, Unsafe acts & conditions, incidents & accidents pertaining to Distribution & Logistics. 

• To report all incidents/accidents & help to DIC & Bulk SCM in investigation of RCA for required incidents/ accidents & closer identified actions in time pertaining to Distribution & Logistics.

• Prepare and deliver a Monthly Safety Action Plan to the Distribution Incharge & Bulk SCM team.

 

Zero accident
 

 

 

Road Safety:

 

• To ensure all Road Safety related checklist compilation in coordinations with Site Security, Transporters, Transport Supervisors, drivers & Helpers.

• Pre Trip Inspection checklist process

  • Checklist before the entry and just before the dispatch.

  • Manage Non-Compliance.

    • Stop the vehicle/Tankers if a No-Go compliance is identified.

    • Work with the Site Distribution Incharge & Bulk Asset controller, Transport Supervisor to resolve it.

• Coordination in Preventive Maintenance of truck/ Tankers with transporter and crane/tail lift with maintenance team and OEM service engineers.

• Update record of permits and certificates in the Compliance Portal of Vehicle Tracking System from time to time.

• Train potential driver candidates as per Air Liquide driver recruitment process.

• Conduct video Reviews from VTS and identify good practices and improvement areas to counsel the drivers.

• Provide a trip briefing to the drivers with the help of a trip sheet, before starting off the trip / giving dispatch documents to the driver (s) and after returning about the challenges faced during the trip.

• Receive and record driver feedback after the trip and share with the Distribution Incharge & Bulk SCM and Road Safety team.

• Conduct weekly meetings with drivers on Road Safety and reporting as per MOM format.

• Ensure proper upkeep of the driver rest room(s).

• Conduct regular refreshing training on various subjects of Road & Operational Safety.

• Timely Implement actions from the Road Safety Action Plan for the site.

• Support in Driver Recruitment Process to recruit new drivers in the services.

• Maintain log of work performed by VTS service engineer.

• Report all deviations, unsafe behaviors, unsafe situations, near misses, and accidents, incidents in the defined incident report format to AL India Safety, DIC and Bulk SCM

• Road Safety Performance of the Drivers on the Site.

• Implementation of Road Safety Action Plan.

• Vehicle & Driver compliance tracked from e-trans portal.

• Number of Safety Meetings.

Distribution Activities

 

• Timely dispatch of the  Cryogenic Liquide (LIN, LOX, LAr, CO2), Inert ,Oxidizable & Flammable gasses including their risks & hazards

• To have Industrial gas cylinders including their color codes  & VITT Loading / unloading process.

• To monitor effective utilization of trucks/Tankers, drivers & helper  staff w.r.t. their trip schedules, day to day activities, absenteeism Management & completion of day to day to work.

• Create trip schedules in Gideons in line with the Daily Distribution Plan generated as per customer orders  provided by the CSD and make invoices for supply of gas in Packaged Gasses and for Bulk DOs taken from Bulk Planner on time to release the tankers on time.

• Maintain the upkeep of Hand held sets (GTS scanning equipment).

• All Bulk SCM reports to be updated time to time with coordinating concern stakeholders,

• Ensuring  and validation of the  cylinder loaded in the trucks as per trip (products assigned) in Packaged gasses & VITTs as per the PESO licenses.

• Upload the trip details into the Handheld set provided to drivers before the trip starts by following all the required checklist before starting the trips for trucks & Bulk tankers.

• Handover the shipping documents (Hand held set, Invoices and permits) to the driving personnel and give him delivery instructions on customer’s location, delivery date and time, customer’s premises with using trips sheets.

• Making sure the driver has done correct scanning in the GTS handheld.

• Provide training to the drivers from time to time on Handheld device handling in Packaged Gasses.

• Downloading the trip's details from the Handheld Devices (provided to drivers) after the trip ending for PG vehicles with validations with trips closer on time.

• Submission of monthly transportation Invoices to the accounts within before the end of month for payments, in absence of Distribution Incharge.

• Ensure timely dispatch of invoices to the correct addresses of customers for timely payments (If any).

• Maintain record of all Dispatch and Delivery related documents at designated place for future reference and audit purpose.

• Coordinate with CSD and Sales for timely release of the transport trucks, tankers from the customer ends.

• Coordinate with the CSD and Sales team to strictly follow FFE at product level for Packaged gasses and timely fully liquid tanker decantation at  customer site

• Prepare and deliver daily dispatch reports and daily trip debrief reports to the concerned.

• Day to day admin management of PG & Bulk SCM related work ( as per applicability)

• To ensure Zero Over time for Distribution staff and to follow the shift timing.

• Zero tolerance in invoice cancellation & wrong invoices 

• To ensure supply should be sent as per given MOQ and full load capacity and after briefing to the drivers before trip in such a way that driver should not face any issue during trip

• To ensure timely check the VTS system installed in the tankers, trucks and ensure that no truck should be planned if the vehicle tracking system is not working.

• Coordination with the Operations (CFS/ LILO) team on a daily basis to fill the liquid tankers / Cylinders trucks timely. So that no supply should be delayed.

• Support the PG supply chain in absence of PG Distribution officer

• Should get knowledge of Planning in PG and BULK as well

 

• Timely dispatch of products to customers

• Timely dispatch reports generation & updations

• Adherence to dispatch plan

• Timely invoicing

• Adherence to AL guidelines

• Feedback from team

• Truck & Tankers Utilization

• Kms per Cylinder 

• FFE

• Cost per Cylinder

• Vertical transportation of CYL

• Minimum Losses in Liquid tankers.

Competencies

Any graduate with the knowledge in computers. 2-3 years of industrial experience in Gas/Chemicals/Petroleum/Transportation/ Logistics organizations.

 

• Coordination and controlling skills

• Good communication skills

• Statistical knowledge having experience of planning.

• Better hand in the computer skills