Deputy Manager

Monitoring and managing the overall commercial function of the Zone

Setting, monitoring & measuring secondary transportation performance every month on the set parameters across Zone.

Ensuring 100%  Statutory Compliances across the Zone. Ensuring timely renewal of the licenses

Monitoring and reconciliation of stock accounting in SAP/Physical on monthly Basis for the Zone

Monitoring and ensuring timely dispatches of stocks/SKUs from depots and POD collections for all the depots under the Zone

Implement the  Warehouse Management System   in all the warehouses based on the guidelines issued

CFA agreement – Monitoring timely renewals of existing CFA agreements, arranging approvals for revision in remuneration, if required, to maintain smooth operations

New CFA appointment, wherever required – Survey, short-listing, arranging approvals and appointment

Ensure that all the statutory documents are maintained by the CFA to meet depot operation requirements

Handling CFA manpower issues and imparting training to them on various commercial aspects (Scientific storage, loading/unloading operations, Redressing, Loose oil tracking, maximizing recovery of loose oil, timely transport of billed stocks, Sales return, control of RDM, maintaining various registers and reports)

Warehousing agreements – Selection of new godowns (Permanent and Temporary), finalization and preparing WH agreements. Arranging renewals / extension of validity period wherever required

Monitoring and ensuring adherence to Security arrangements and safety measures are in place for all godowns

Monitoring the throughput / efficiency of each of the godowns/depot/warehouse on a monthly basis across region

Keeping a track of company assets available at each of the warehouses

Monitoring loose oil status and arranging liquidation on a Weekly / fortnightly / monthly basis in coordination with Sales In charges

Ensuring that all invoices are dispatched within 24 hours from the time of billing.

Discuss with the Cluster head on stock ageing / slow moving SKU at various locations. 

Ensuring the Separate  reserved space must be maintained   For Food and staples Products in the warehouses and ensure priority billing to staple product

Ensuring  that C&F claims in the cluster are processed  accurately and on time

Responsible for  immediate resolution of  issues of Zonal In charges and CBB leaders

Responsible for timely and  Fast billing of the Orders across the zone

Prepare monthly Zonal Cost and MIS and Present to HO Commercial on 7th of following Month

Quarterly report on Warehouse Cleanliness and Hygiene

Imparting training to   the Depot Managers and ensure that all the depot managers are aware of the latest processes

Provide training and Feedback session with the ZCIs & CBB Team Leaders

Submit Weekly report to HO Commercial on cluster activity and discuss & resolve the crucial issues on top priority

Generate Monthly review reports on Warehouse Damages, Scrapping, Warehouse Utilization, C&F Performance, Distributor Unloading Performance