Deputy Manager - Group Secretarial

Responsibilities & Key Deliverables

• Meeting Management: Plan, schedule, and conduct Board, Committee, and shareholder meetings, ensuring compliance with legal requirements (agenda preparation, minutes drafting, follow-up actions, etc.).
• Shareholder Engagement: Convene shareholder meetings, draft notices, prepare minutes, and ensure proper document collation for inspections.
• Annual Report Drafting: Prepare and review reports like Board's Report, Corporate Governance Report, MD&A, Business Responsibility Report, and AGM notices.
• Regulatory Compliance: Ensure adherence to Companies Act, SEBI Listing Regulations, Secretarial Standards, and other relevant rules and circulars.
• Audit Coordination: Collaborate with internal, secretarial, and statutory auditors for audit processes and compliance.
• Related Party Transactions: Manage related party compliance, coordinate for Audit Committee and shareholder approvals, and update related party lists.
• Non-Convertible Debentures: Ensure NCD compliance, liaise with trustees, credit rating agencies, RTA, stock exchanges, and update DLT portal.
• Policy Management: Draft and update company policies as per Companies Act and SEBI Listing Regulations.
• Investor Relations: Work with the investor relations team for analyst/investor meetings and handle security holder queries.
• Statutory Registers & Filings: Update registers, prepare director disclosures, ensure timely filings with ROC/MCA, and stock exchange reporting.
• Data Compilation: Present data effectively to support secretarial team goals and enhance governance practices.

Experience

0 to 3 years

Industry Preferred

Qualifications

Qualified CS

General Requirements

• Drafting Skills: Demonstrate strong drafting skills with proficiency in creating and editing documents, reports, and statements related to secretarial functions.
• Technical Expertise: In-depth knowledge of corporate law, secretarial practices, insider trading regulations, and other relevant legal frameworks.
• Analytical Skills: Strong research and analytical skills to assess regulatory impacts and industry practices.
• Communication Skills: Excellent drafting, presentation, and interpersonal skills to interact with regulators, internal stakeholders, and senior management.
• Attention to Detail: High level of accuracy in document preparation, regulatory filings, and compliance management.
• Proficiency in Technology: Skilled in PC operations and familiar with digital tools for secretarial functions, including MCA version 3.