CTO Site Executive Administrative Assistant

Job Description

CTO Site Executive Administrative Assistant

The Opportunity

• Based in Hyderabad, join a global healthcare biopharma company and be part of a 130- year legacy of success backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.
• Be part of an organisation driven by digital technology and data-backed approaches that support a diversified portfolio of prescription medicines, vaccines, and animal health products.
• Drive innovation and execution excellence. Be a part of a team with passion for using data, analytics, and insights to drive decision-making, and which creates custom software, allowing us to tackle some of the world's greatest health threats.

Our Technology Centres focus on creating a space where teams can come together to deliver business solutions that save and improve lives. An integral part of our company’s IT operating model, Tech Centers are globally distributed locations where each IT division has employees to enable our digital transformation journey and drive business outcomes. These locations, in addition to the other sites, are essential to supporting our business and strategy.

A focused group of leaders in each Tech Centre helps to ensure we can manage and improve each location, from investing in growth, success, and well-being of our people, to making sure colleagues from each IT division feel a sense of belonging to managing critical emergencies. And together, we must leverage the strength of our team to collaborate globally to optimize connections and share best practices across the Tech Centres.

Role Overview

The Administrative Assistant will support the Executive Director of Shared Services and the staff, in India.  The primary activities include, but are not limited to, the following:

• Calendar management of the ED
• Coordinating and scheduling complex multi-leg and international travel arrangements as well as processing business visas for staff in India.
• Managing the visits of various leaders and others visiting Shared Services in India
• Supports the timely processing of departmental charges/travel expenses.
• General administrative duties for the team as required.
• Coordinates with vendors and raises Purchase requests for the department.
• Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem-solving skills.
• Works in teams or independently as needed and as relevant to complete work assignments and various tasks.
• Communication Skills must be at a level to effectively interact with company executives and internal/external companies to maintain workflow.
• Work priorities and activities are reviewed with little supervision.

What should you have

• Education:  completion of High School diploma, or equivalent.
• Minimum of (3) years Administrative Assistant experience
• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point, Teams etc.) and operation of other peripheral devices.
• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel.
• Experience processing Visa and Passport applications.
• Experience with processing Expense Reports, Purchase Orders and Payment Requests (SAP Ariba preferred)
• Fluency in English language, both written and verbal
• Professional communication skills
• Extraordinary attention to detail.

The ideal candidate is preferred to have the following skills and experience:

• Minimum of (4) year administrative experience supporting Executive Directors

Our technology teams operate as business partners, proposing ideas and innovative solutions that enable new organizational capabilities. We collaborate internationally to deliver services and solutions that help everyone be more productive and enable innovation.

What we look for

Imagine getting up in the morning for a job as important as helping to save and improve lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time. Our team is constantly evolving, so if you are among the intellectually curious, join us—and start making your impact today.

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully 
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

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