Cost Control Specialist

POSITION SUMMARY

Responsible for managing the Authorization for Expenditures (AFE) process and supporting ad-hoc reporting. The role encompasses the review and processing of intercompany and third-party invoices, along with internal coordination across the Global Logistics pillar and Head Office.

The ideal candidate will have hands-on experience with ERP systems (Oracle Fusion and SAP), possess a strong understanding of Accounts Payable processes, and demonstrate a high level of efficiency, accuracy, and compliance when working across multiple systems and global teams.

KEY RESPONSIBILITIES

1. AFE (Authorisation for Expenditure) Management

• Prepare, track, and maintain AFEs for logistics-related expenses and capital projects.
• Ensure alignment with budgets and secure appropriate approvals via Oracle Fusion.
• Monitor AFE usage and support reporting requirements.

2. Invoice Processing & Coordination

• Receive, validate, and process vendor invoices related to freight, warehousing, customs, and transportation services.
• Match invoices to purchase orders, delivery confirmations, and AFEs using Oracle Fusion.
• Coordinate with the Vendor/Supplier Support Team to resolve invoice discrepancies and ensure timely processing.
• Collaborate with the Procurement Department for PO verification, pricing consistency, and contract reference checks.

3. Non-Payroll Expense Oversight

• Review and monitor non-payroll logistics expenses (e.g., fuel, tools, rentals, vehicle maintenance).
• Ensure expenses are correctly classified and routed for approvals.
• Support reconciliation and audit documentation for all logistics expenditures.

4. Workflow & Approval Management

• Oversee routing of expense submissions and invoices through Oracle Fusions approval hierarchy.
• Follow up with relevant internal stakeholders to avoid processing delays.
• Assist in maintaining workflow efficiency and adherence to policy.

5. Reporting & Compliance

• Generate regular reports on logistics spend, AFE utilisation, and outstanding invoices.
• Maintain compliance with internal control requirements and prepare for audits.
• Recommend improvements to reduce cost leakages and improve financial visibility within logistics operations.

6.Cost Control, Budgeting & Variance Analysis

• Monitor and control logistics-related costs to ensure alignment with approved budgets.
• Collaborate with Finance and Operations teams to prepare and manage logistics budgets.
• Conduct variance analysis to identify deviations from budgeted figures and investigate root causes.
• Provide actionable insights and recommendations to improve cost efficiency and reduce financial risks.
• Support month-end and year-end financial closing activities by providing accurate cost data and reconciliations.
• Implement cost control measures and contribute to continuous improvement initiatives in financial performance.

QUALIFICATIONS

• Qualified CA / Inter CA / CMA.
• 3-7 years of relevant experience, preferably in a logistics, transport, or supply chain environment.
• Hands-on experience with AFE processes, vendor invoice workflows, and non-payroll expense controls.
• Strong proficiency in Oracle Fusion ERP, especially Payables, Expenses, Procurement, and Approvals modules.
• Excellent coordination skills with HO Finance team, vendors, procurement, and internal departments.
• Solid knowledge of expense tracking, cost centers, and invoice processing.

PREFERRED SKILLS

• Familiarity with procurement workflows and contract alignment.
• Strong Microsoft Excel skills and Power BI