Company Secretary Trainee

Job Purpose:

To assist the Company Secretary and legal/compliance teams in ensuring that the company complies with all statutory obligations, maintains proper corporate governance, and supports secretarial and administrative functions related to board and shareholder matters.

Key Responsibilities:

• Assist in board meeting preparations and regulatory filings.
• Ensure compliance with corporate laws and SEBI regulations.
• Maintain statutory registers and records.
• Preparation of all statutory registers, forms, certificates, etc. as required under various Acts and regulations
• Preparation and fi ling of annual returns, forms certificates etc.
• Preparation of notices, agendas and minutes with respect to all board meetings including the annual general meeting; Filing of returns, applications, documents, notices etc. with the Registrar of Companies.
• Preparation of documentation and appropriate fi ling in respect of any changes to directors, registered office of the company etc.

Qualifications and Work Experience:

• Pursuing CS (Company Secretary) course from the Institute of Company Secretaries of India (ICSI)
• Must have completed Executive Programme and be eligible for training as per ICSI guidelines
• Prior internship or exposure in corporate secretarial work (preferred but not mandatory)
• Basic understanding of Companies Act, 2013, SEBI regulations, and other corporate laws

Knowledge, Skills and Competencies:

• Legal and Compliance Knowledge: Strong foundational understanding of company law and corporate governance practices
• Communication Skills: Good written and verbal communication; ability to draft emails, notices, and minutes
• Attention to Detail: High level of accuracy in preparing documents and maintaining records
• Organizational Skills: Ability to manage time, prioritize tasks, and meet deadlines
• Technical Proficiency: Familiarity with MS Office tools (Word, Excel, PowerPoint); knowledge of MCA portal and other regulatory websites
• Teamwork: Willingness to work collaboratively with various teams including legal, finance, and senior management
• Ethical Conduct: High level of integrity and professional responsibility