Company Secretary

Job Title: Company Secretary

Location: Pune

Reporting to: CFO

About Sandvik Coromant: Sandvik Coromant is the world’s leading supplier of tools, tooling solutions, and know-how to the metalworking industry. With extensive investments in research and development, we create unique innovations and set new productivity standards in collaboration with our customers. Our solutions serve major industries such as automotive, aerospace, and energy. We have 8,000 employees and a global presence in 130 countries. Sandvik Coromant is part of the Sandvik Machining Solutions business area within the Sandvik Group.

Overview of the Role:

Perform company secretary duties.

BOARD/ GENERAL MEETINGS:

• Drafting of Notices, Minutes, Supporting documents, if any resolutions, clarifications etc. for Board meetings, AGM and Extra-ordinary General Meetings.
• Preparation of Agenda (PPT) and co-ordination for supporting documents for Board Meeting and Annual General Meeting/ Extra-ordinary General Meetings. Drafting of Circular resolution document and it's attachments for Board approval.
• Co-ordination & support to concerned Business owners from all the divisions, when there is any Secretarial related query or need of documents.
• Preparation of Board's Report for the Financial Year along with supporting attachments and annexures.
• Adhering to applicable Secretarial Standards and meeting the Compliance requirements.

COMMITTEE MEETINGS- CSR COMMITTEE & GOVERNANCE COMMITTEE:

• Drafting of Notices, Minutes, Supporting documents, if any resolutions, clarifications etc. for Committee Meetings Preparation of Agenda (PPT)for Committee Meetings co-ordination for supporting documents/PPT(s).
• Drafting/ Updating of CSR Policy of the Company. Preparation of CSR Annual Report and CSR Annual Action Plan of the Company.
• Monitoring compliances w.r.t. CSR spending as per approved budget Preparation and circulation of Conflict-of -Interest Declarations (annual declarations by Directors) as required under Subsidiary Governance Policy and placing signed copies before the Board.
• Updating and Co-ordinating with all the concerned Business owners/invitees  per the Governance Checklist prior to any Committee meeting.

FILING OF E-FORMS:

• Filing of all the e-forms which do not require CS attestation/ certification (e.g. DPT-3- (Return of Deposits), MSME-I, CRA-2 (appointment of Cost Auditor). This was earlier done externally by Consultants but now is being handled in- house Annual DIR-3 KYC of all the Directors Co-ordinating with CS Consultants & review of forms filed by them during Annual Filing of the Company ( AOC-4, MGT-7, MGT-14, DIR-12 etc.)
• Co-ordinating with Cost Auditors & review of forms filed by them during the year ( CRA-4) Filing of forms case to case basis- appointment/ resignation of Directors, filing of resolutions passed in AGM with ROC etc.

OTHER SECRETARIAL WORK:

• Maintenance of  Statutory Registers  - This was earlier done externally by Consultants but now is being handled in- house Maintenance of  Minutes Registers (Board/ Committee/ General Meetings) Updating Compliance on Anupalan Compliance Tool within due date Single point of contact between the DSC vendor and concerned user.
• Maintenance of documentation and records as mandatorily required and providing the documents during Internal/ Statutory audit.
• Preparation and circulation of Form MBP-1 and DIR-8 (annual declarations by Directors) and placing signed copies before the Board.
• This was earlier done externally by Consultants but now is being handled in- house Preparation of timelines and Annual plan w.r.t. Meetings, filings and other compliances during applicable Financial year.
• Co-ordination with other teams in the organization and providing them with the required support. Preparation of the Secretarial Brief Report.
• Printing of Minutes/ Resolutions etc. and sending them for signing purposes to concerned people. Maintenance of the same as part of permanent records of the Company.
• Work done RBI/ FEMA Compliances: Annual filing of FLA (Foreign Liabilities and Assets) Return with RBI - Up to date filing is complete Filing of Form FC-GPR/FC-TRS, if required - So far, the same was filed only during Demerger and no requirement has arised thereafter. 

Others:

• Providing administrative support in managing PF, Gratuity and Superannuation trust meeting and allied activities.

Your Profile: We’re looking for someone with the following qualifications and skills:

Education / Experience

• Qualified CS;LLB background will be preferred
• 2-5 years of post qualification proven working experience

Competencies

• Excellent verbal and written communication skills
• MS Power Point and Excel skills
• Excellent understanding of Companies Act
• Good interpersonal skills
• Willing to learn and take additional responsibilities

How to apply

You may upload your updated profile in Workday through your login against the JR No. : R0075708, no later than February 26, 2025.

Or

Please send your application by registering on our site www.sandvik.com/career and uploading your CV against JR No. : R0075708 on or before February 26, 2025.