Company Secretary

CTPL is looking for highly driven, execution-oriented Company Secretary (CS) to manage core corporate governance and regulatory functions, with deep hands-on experience in fund-raising, ESOP administration, multi-entity structuring, capital market interactions and SEBI & CSR compliance.

Responsibilities

• Ensure end-to-end corporate secretarial and governance compliance, including statutory registers, filings, compliance calendars, periodic reviews, and adherence to Companies Act, 2013 and applicable regulations.
• Plan, coordinate, and manage Board Meetings, Committee Meetings, and General Meetings (AGM/EGM), including preparation of notices, agendas, minutes, resolutions, and follow-ups.
• Handle matters related to shareholding, share transfers, allotments, capital restructuring, and ESOPs (if applicable).
• Draft, review, vet, and negotiate contracts, agreements, MOUs, NDAs, vendor contracts, client agreements, and employment-related documents.
• Provide legal advice to management and internal teams by identifying risks and ensuring adequate risk mitigation.
• Ensure compliance with labour laws and employment-related regulations in coordination with the HR team.
• Coordinate with external legal counsels, auditors, consultants, and regulatory authorities, and manage legal notices, litigation matters, and correspondence.
• Support due diligence, documentation, and compliance requirements related to fundraising, investments, mergers, acquisitions, or other strategic initiatives.
• Track regulatory changes, assess their impact on the business, and implement necessary compliance actions.
• Maintain compliance calendars, conduct periodic compliance reviews or secretarial audits, and ensure timely compliance and minimize regulatory risks and penalties.
• Support internal and external audits from a legal and secretarial perspective.
• Support compliance, documentation, and reporting requirements related to lenders, investors, and financial institutions, including covenant tracking and consent management.
• Maintaining a central contract repository with key commercial/legal trackers (tenure, termination, penalties, indemnities)
• Handling pre-litigation notices, replies, legal strategy notes.
• Coordinating MSME matters, recovery-related legal correspondence
• Drafting and updating internal policies (Code of Conduct, RPT Policy, Whistleblower, etc.)
• Ensuring policy alignment with governance and audit expectations
• Supporting post-facto ratifications and governance clean-ups

Qualifications & Experience

• Qualified Company Secretary (CS) and member of ICSI.
• Bachelors degree in Law (LLB) is preferred/advantageous.
• 47 years of relevant experience in company secretarial and legal roles.
• Experience in a private limited company, startup, or growing organization is an added advantage.
• Experience in supporting fundraising, due diligence, investor reporting, or lender-related compliance is an advantage.

Key Skills

• Strong knowledge of Companies Act, corporate laws, and legal compliance.
• Hands-on experience with MCA filings, ROC compliances, and statutory documentation.
• Excellent drafting, review, and negotiation skills for commercial and legal agreements..
• Ability to independently manage compliances, deadlines, and multiple stakeholders.
• High level of integrity, confidentiality, and attention to detail.
• Proficiency in MS Office, MCA portal, and compliance / documentation management tools.
• Strong understanding of commercial terms, risk allocation, indemnities, termination clauses, and contract negotiation.
• Ability to interface with auditors, legal counsels, regulators, and senior management with strong governance orientation.