Community Event Coordinator

Job Title: Community Event Coordinator

Department: Marketing / Events

Location: Bangalore

Employment Type: Full-Time

Job Overview: We are looking for a proactive and people-oriented Community Event Coordinator to lead and manage Infinity Learns apartment engagement activities. The role involves planning, coordinating, and executing community events such as workshops, magic shows, and promotional activities within residential societies.

Key Responsibilities:

1. Apartment Outreach & Coordination

Connect with apartment property managers to propose, plan, and secure approvals for community events.

Build strong relationships with resident welfare associations (RWAs) and community leaders.

2. Vendor Management

Coordinate with various vendors for event requirements including magic shows, robotics workshops, setups, and entertainment activities.

Negotiate pricing, timelines, and deliverable s to ensure smooth event execution.

3. Branding & Promotion at Apartments

Ensure proper branding installations such as standees, banners, posters, and flyers at the venue.

Oversee on-ground promotional activities and ensure visibility of Infinity Learns offerings.

4. Registration & Lead Management

Manage and track resident registrations prior to the event.

Coordinate with internal teams to ensure data accuracy and follow-ups.

5. On-Ground Event Execution

Handle crowd management and participant flow on the day of the event.

Ensure timely execution of all event segmentsworkshops, shows, demos, and engagement activities.

Troubleshoot on-ground issues and ensure seamless coordination among staff, promoters, and vendors.

Preferred Qualifications & Skills:

Bachelors degree in Marketing, Event Management, or someone from technical field.

Strong communication and negotiation skills.

Ability to manage multiple stakeholders and vendors.

Comfortable working on weekends as events are usually scheduled on Saturdays/Sundays.

Energetic, outgoing personality with excellent coordination skills.

Measurable Performance Metrics (KPIs)

Apartment Outreach & Event Scheduling

2030 apartments reached out per week

2030% approval conversion rate

812 events finalized per month

Vendor Coordination & Branding Execution

100% on-time vendor readiness

Less than 2 vendor escalations

100% branding compliance per event (checklist-based)

Registration & Lead Management

40100 registrations per event (depending on event type S-40,M-70,L-100)

4050% Demo conversion rate

100% accuracy of collected resident data

Event Day Execution

100% on-time event start

Crowd management score 4/5 or above

Participant satisfaction score 4/5 or above

What We Offer:

Opportunity to lead high-impact community events.

Collaborative work culture with growth opportunities.

Exposure to event marketing, operations, and community engagement at scale.