Chief of Staff / Executive Assistant to the Director

Job Description: Chief of Staff / Executive Assistant to the Director

Company: Chartered Speed Limited

Location: Ahmedabad

Role Type: Strategic Leadership Support & Operational Excellence

Role Overview

Chartered Speed Limited is seeking a high-caliber professional to serve as a Chief of Staff / Executive Assistant to the Director . This is not a traditional secretarial role; it is a strategic partnership designed to ensure the Directors time, priorities, and communications are managed with maximum efficiency.

The ideal candidate will thrive in a fast-paced, dynamic environment, demonstrating exceptional discretion and coordination skills to act as a force multiplier for the leadership team. This role is a unique opportunity for a professional who aspires to move from high-level coordination into a trusted business partner role where personal and professional growth is guaranteed.

Detailed Key Responsibilities

1. Executive Support & Calendar Governance

• Priority & Meeting Management: Architect the Directors schedule by prioritizing interfaces and time-blocking for deep-work sessions to ensure focus on high-impact goals
• Travel & Logistics: Manage end-to-end domestic and international travel itineraries, including last-minute adjustments and complex logistics
• Inbox & Access Gatekeeping: Act as the primary filter for the Office of the Director, managing the inbox and incoming requests to ensure only the most critical items reach the Director's desk

2. Strategic & Operational Support

• Strategic Briefs & Presentations: Develop high-quality presentations, reports, and briefs that translate complex data into actionable insights for strategic planning and reviews
• Initiative Tracking: Support and govern Director-led strategic projects across departments, ensuring accountability and consistent progress toward organizational milestones
• Administrative Governance: Oversee the lifecycle of expense reports, critical documentation, and internal approvals with rigorous attention to detail and accuracy.

3. Stakeholder Management & Communication

• Cross-functional Liaison: Act as the central point of contact between the Director and senior leadership, internal teams, and external partners
• Diplomatic Communication: Handle sensitive conversations and resolve conflicts professionally on behalf of the Director
• Executive Presence: Represent the organization with a polished demeanor, ensuring all written and verbal communications reflect the maturity and professionalism of the Directors office.

4. Confidentiality & Process Integrity

• Information Security: Handle sensitive financial, strategic, and people-related matters with the highest level of integrity and sound judgment
• Compliance & Ownership: Maintain absolute compliance with internal protocols and take full accountability for tasks from inception to closure

Required Skills & Behavioral Competencies

• Exceptional Communication: Mastery of clear, concise, and assertive communication to influence outcomes and ensure alignment
• Proactiveness: The ability to anticipate the Directors needs and act independently without requiring constant direction or reminders
• Resilience & Adaptability: A solution-oriented mindset that remains calm and effective during crises or in shifting, ambiguous environments
• Learning Agility: A quick study of industry context and business acumen to ask insightful questions and provide decision support
• Meticulous Accuracy: A commitment to producing error-free deliverables with minimal rework required

Experience & Application Requirements

• Experience: 5 - 10 years of experience navigating a challenging business environment
• Application Note: If this role excites you, please submit a short note covering

1. Why you fit the bill for Chartered Speed Limited

2. One system or process you have successfully built or run in a previous role.