Chief – Administration & Infrastructure || 18-25 years || Retail / Manufacturing || CTC upto 48 Lakhs

Position Overview

The Chief of Administration & Infrastructure will lead the end-to-end administrative function

across all company locations including corporate offices, factories, and retail stores. This

leadership role is responsible for Administration Operations, Infrastructure, and Compliance International & Domestic Travel, Security & Safety, Event & Transportation Management, Factory Administration. The incumbent will establish governance frameworks, drive operational excellence, and ensure a safe, efficient, and cost-effective working environment aligned with business goals.

Key Responsibilities

1. Administration & Facility Management

Lead administration operations across Head Office, manufacturing units.

Oversee facility management, housekeeping, maintenance, utilities, AMC

management, and vendor coordination.

Develop and implement administration SOPs to ensure consistency, service quality,

and compliance.

Drive digital transformation in admin processes through automation and dashboards.

2. Infrastructure & Compliance

Manage infrastructure planning, upkeep, and renovation projects.

Plan, design, and oversee infrastructure expansion in alignment with organizational

growth (e.g., new offices or manufacturing units).

Ensure factory, building, and workplace compliance with statutory and safety

norms.

Oversee fixed asset management across facilities, including furniture, fixtures,

equipment, and utilities

Develop and implement preventive maintenance schedules for electrical,

mechanical, HVAC, plumbing, and other building systems to minimize downtime.

Work in collaboration with the Projects and Facilities teams to define layout, space

utilization, and facility design that reflect brand identity and functional efficiency

Liaise with pollution control boards, municipal corporations, fire departments,

and other regulatory authorities for necessary approvals, renewals, and inspections.

3. International & Domestic Travel Management

Manage end-to-end corporate travel including visa processing, passport

renewals, forex, and travel insurance.

Partner with travel agencies to ensure cost-effective and compliant arrangements for

employees and senior management.

Develop and monitor company-wide travel policy, focusing on optimization and

traveler safety.

4. Security & Safety Management

Lead security operations across corporate and factory premises.

Oversee CCTV, access control, surveillance systems, and emergency response

protocols.

Ensure employee safety, fire safety drills, safety audits, and workplace risk

assessments.

Collaborate with local law enforcement, security agencies, and internal safety

committees.

5. Factory Administration Operations

Supervise administration activities for all offices & factory ensuring brand-standard

compliance in maintenance and facilities.

Provide administrative support for store openings, expansions, and relocations.

Oversee factory administration including facility upkeep, employee amenities, and

local coordination.

6. Employee Transportation Management

Oversee employee transport operations including vendor management, routing,

safety, and cost efficiency.

Ensure proper fleet utilization, employee convenience, and adherence to company

safety norms.

Implement technology-enabled systems for route tracking, cost optimization, and

grievance management.

7. Event Management

Plan and execute corporate events, leadership offsites, employee engagement

programs, and brand showcases.

Coordinate with cross-functional teams, external vendors, and venue partners for

seamless execution.

Manage event budgets, logistics, and end-to-end vendor contracts.

8. Canteen Operations & Management

Oversee cafeteria and canteen services across office and factory locations.

Drive quality, hygiene, and FSSAI compliance for food safety.

Manage catering partners, meal planning, cost budgets, and employee satisfaction.

Introduce continuous improvements in meal experience and service delivery.