Buying Administrator

Buying Administrator

Location: Mumbai

Brand: Aditya Birla Fashion & Retail Ltd (International Brands)

Department: Buying & Merchandising

Experience: 2-4 years

Educational Qualification: Graduate

Role Overview:

The Buying Administrator will play a critical role in supporting the Buying team by managing and maintaining accurate Master Data Management (MDM) processes. The role ensures seamless product data creation, vendor information accuracy, pricing integrity, and system alignment to enable efficient merchandising and store operations.

This position requires strong coordination skills, attention to detail, and understanding of retail systems and buying processes.

Key Responsibilities:

1. Master Data Management (MDM)

• Create and maintain accurate SKU/article masters in ERP systems
• Ensure correct product attributes (brand, category, size, color, season, pricing, barcodes) are uploaded
• Maintain vendor master data and commercial terms in system
• Coordinate with IT and Finance for data validations and approvals
• Conduct regular audits to ensure data accuracy and completeness

2. Buying Team Support

• Assist buyers with product listings, assortment uploads, and range planning documentation
• Prepare purchase order documentation and system entries
• Track order status and coordinate with supply chain/logistics
• Maintain buying trackers, OTB sheets, and seasonal calendars
• Support sell-through reporting and basic data analysis

3. Cross-Functional Coordination

• Work closely with Merchandising, Planning, Warehouse, Finance, and Store Operations teams
• Ensure product readiness in system prior to launch
• Support price updates, markdown uploads, and promotional changes

4. Reporting & Compliance

• Generate periodic reports related to inventory, pricing, and vendor performance
• Ensure compliance with internal SOPs and global brand guidelines
• Maintain documentation for audits and internal controls

Key Skills & Competencies:

• Strong knowledge of retail ERP systems and MDM processes
• High attention to detail and data accuracy
• Advanced Excel skills (VLOOKUP/XLOOKUP, Pivot Tables)
• Good understanding of buying & merchandising cycles
• Strong coordination and communication skills
• Ability to work in a fast-paced luxury retail environment