Butler Associate

Role Overview

The Executive Manager- Chairmans Office will be responsible for end-to-end management of the Chairmans professional and personal office requirements . This role requires a highly discreet, detail-oriented, and service-driven professional with prior experience as a butler.

The incumbent will act as a trusted confidant and single point of coordination , ensuring seamless calendar management, travel planning, logistics, hospitality, and day-to-day requirements of the Chairmanoften in dynamic and time-sensitive environments.

Key Responsibilities

Chairmans Office & Calendar Management

• Manage and maintain the Chairmans daily calendar , prioritizing meetings, appointments, and engagements.
• Coordinate internal and external meetings, including CXOs, board members, investors, government officials, and external stakeholders .
• Ensure punctuality, preparedness, and smooth flow of the Chairmans schedule.

Travel & Logistics Management

• Plan and manage domestic and international travel , including:
• Flight bookings (commercial and chartered/private flights)
• Hotel and serviced apartment bookings
• Ground transportation and security coordination
• Handle visa documentation, travel itineraries, and last-minute changes with agility.
• Ensure all travel is executed with comfort, confidentiality, and efficiency .

Chartered Flights & Premium Travel

• Coordinate chartered/private jet arrangements , including flight scheduling, crew coordination, and special onboard requirements.
• Liaise with aviation service providers to ensure compliance, safety, and comfort standards.

Hospitality & Protocol

• Manage hospitality arrangements for the Chairman and guests, including:
• Office and residence readiness
• Guest reception and protocol
• Fine dining, preferences, and personal standards
• Maintain deep understanding of the Chairmans personal preferences, routines, and expectations .

Personal Assistance & Special Assignments

• Attend to any task or requirement assigned by the Chairman with absolute confidentiality and urgency .
• Handle sensitive information with discretion and professionalism.
• Act as the Chairmans eyes and ears to ensure standards are consistently upheld.

Coordination & Vendor Management

• Liaise with travel agencies, hotels, charter operators, security teams, and internal teams.
• Negotiate and manage service quality, timelines, and costs where required.

Desired Profile

Experience

• 815 years of experience as a Butler, Executive Assistant, Personal Aide, or Office Manager supporting:
• Chairman / Promoter
• UHNW individuals
• Royal households, luxury hotels, private estates, or corporate leadership offices
• Prior exposure to international travel, chartered flights, and luxury hospitality is strongly preferred.

Skills & Competencies

• Exceptional planning, organization, and multitasking abilities
• Strong sense of confidentiality, discretion, and integrity
• Calm under pressure and adept at handling last-minute changes
• Excellent communication and interpersonal skills
• Impeccable grooming, etiquette, and professional demeanor
• Tech-savvy with comfort in using calendars, travel tools, and communication platforms

Personal Attributes

• Service-oriented mindset with attention to detail
• High emotional intelligence and situational awareness
• Flexible to travel and work beyond standard hours
• Trustworthy, loyal, and dependable

Working Conditions

• Role requires high flexibility , including evenings, weekends, and travel.
• Position demands absolute discretion and confidentiality .