Business Support Coordinator

Job Title: Business Support Coordinator

Introduction to role:
At AstraZeneca, every one of our employees makes a difference to patient lives every day. Each and every one of us believes that science has the ability to change lives and that to deliver this takes many people with many skill sets. When we deliver a life-changing medicine, that success comes from the combined efforts of all of our people. Do you have an impressive track record as an Administrative Coordinator, outstanding organizational skills and the ability to multi-task effortlessly? This is an opportunity to take on a challenging and varied role in GBS as an Administrative Coordinator, providing support to senior leaders, departments and projects. We are looking for someone with high standards, enthusiasm, and a passion for learning, together with excellent communication skills, a proactive approach and the confidence to act independently and lead activities. Working globally across different time zones, your focus will be on providing high quality and professional administration support to senior leaders/ line managers and assigned projects. You will become an expert user across key business systems and tools and provide a professional point of contact for the organization.

Accountabilities:
• Extensive and proactive planning of travel arrangements, consisting of flights, accommodation, airport transportation, car bookings, trains etc. (preparing travel packs / itineraries)
• Preparing agendas, presentation materials and other relevant documentation, as necessary
• Collating and processing of expense claims
• Organizing internal/external meetings including room bookings and catering arrangements, coordinating global conference calls / video conference calls
• Supporting the organization and set up of ORSSE wide initiatives and events
• Supporting department new starter onboarding
• Diary management for senior leader(s), using MS Outlook

Essential Skills/Experience:
• Proven experience as an Administrative Coordinator or Administrator supporting senior management/ line managers
• Excellent verbal, written and interpersonal skills
• A professional, confident, and proactive approach, with the ability to work independently
• Ability to work in a team as well as own tasks or activities independently
• Experience of managing requests and priorities from an array of stakeholders, in a changing environment
• Strong organizational, forward-planning and stakeholder management skills
• Demonstrate exceptional attention to detail, working to consistently high standards
• Track record of handling and resolving challenges quickly and efficiently, with flexibility to adapt to changing situations
• Good business awareness with sensitivity to highly confidential information
• Communication and relationship-building skills to develop networks both within the company and external
• Assertiveness and strong personal resilience
• Proficiency with Microsoft Office, Concur, COUPA

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

AstraZeneca offers unparalleled prospects for launching medicines and contributing to exponential growth. In our dynamic environment, we succeed together by communicating effectively and sharing ideas. Our diverse thoughts, experiences, backgrounds, and skills drive us forward. We work cross-functionally to leverage our shared knowledge and entrepreneurial spirit to change the way medicines are assessed and perceived. Motivated by our important work, we strive to improve patient outcomes and ensure access to transformative medicines.

Ready to make a difference? Apply now!

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.