Bid Executive

Job Title: Bid Executive

Location: Ahmedabad

Job Type: Full-Time

Experience Required: 1-3 years

Job Description

We are seeking a detail-oriented and proactive Bid Executive with 1-3 years of experience in handling government and private sector tenders. The role involves end-to-end management of tender processes, including documentation, submission, coordination with stakeholders, and ensuring compliance with organizational and client requirements.

Key Responsibilities

• Identify relevant tenders from government, PSU, and private portals.
• Study tender documents (RFP, RFQ, EOI, BOQ, etc.) and prepare summaries for management review.
• Coordinate with internal departments (technical, finance, legal) for gathering necessary documents.
• Prepare and submit pre-qualification documents, technical bids, and commercial bids as per deadlines.
• Ensure compliance with eligibility criteria, formats, and certifications required in the tender.
• Maintain records of submitted tenders and track their status.
• Handle tender-related queries and prepare clarifications/responses as required.
• Liaise with clients, vendors, and consultants for tender requirements.
• Support the business development team in preparing presentations and proposals.
• Maintain knowledge of industry practices, e-procurement portals, and tendering guidelines.

Key Skills & Qualifications:

• Graduate in Business Administration / Commerce / Engineering or equivalent.
• 1+ years of experience in tender management & bid preparation.
• Strong understanding of tendering processes (government & corporate).
• Hands-on experience in e-tendering portals (GeM, CPPP, state portals, etc.).
• Proficiency in MS Office (Word, Excel, PowerPoint) .
• Good knowledge of documentation, compliance, and commercial terms .
• Excellent communication and coordination skills.
• Ability to work under tight deadlines with accuracy.