Bid Coordinator

Support the preparation and submission of high-quality, compliant bid and proposal responses for public and private sector opportunities, representing the Fusion5 brand appropriately.

Assist in coordinating bid activities, managing proposal content and supporting AI-assisted drafting within governed processes to ensure submissions meet procurement, quality and presentation standards expected of a systems integrator and solutions implementation provider.

Support the tender / proposal response process by coordinating inputs, tracking timelines and assisting with documentation to ensure timely submission of compliant proposals.

Provide support to Sales and Pre-Sales teams with proposal documentation, presentations and supporting materials.

Maintain relevant information in CRM systems to enable effective collaboration across teams.

Support preparation and submission of proposals and tender responses in collaboration with pre-sales teams and internal subject matter experts.

Coordinate inputs from sales, solution architects, consultants and delivery teams.

Assist in preparing bid timelines, task allocations and review schedules.

Track progress against milestones and follow up with contributors to ensure deadlines are met.

Ensure proposal documents are proofread, accurate and updated.

Support compliance with tender and RFP requirements including:

• mandatory requirements
• response formats and schedules
• word/page limits
• attachments and declarations

Maintain compliance matrices or requirement trackers for proposals.

Support structured and probity-safe handling of bid documentation.

Assist with proofreading, formatting and consistency checks of proposal content.

Apply strong formatting skills in Microsoft Word and PowerPoint to produce professional documents.

Support final compilation of proposals including document packaging and portal submissions.

Maintain bid templates, reusable proposal content and style guides.

Support management of structured bid content libraries including case studies, methodologies and solution descriptions.

Assist with updating content for reuse in future proposals and AI-assisted workflows.

Monitor tender portals and procurement websites for relevant opportunities.

Share identified opportunities with sales and pre-sales stakeholders.

Capture lessons learned and feedback from completed bids to support process improvement.

Support creation and formatting of proposal presentations and sales materials.

Assist with updating case studies, capability documents and corporate information.

Provide documentation and research support during the sales and proposal process.

Use approved AI tools to assist with drafting, summarising SME inputs and improving proposal content structure.

Review AI-generated content to ensure accuracy, compliance and alignment with organisational messaging.

Ensure all AI-assisted content is reviewed by subject matter experts before submission.

Flexibility & Adaptability Manages changing priorities and deadlines effectively.

Problem Solving & Critical Thinking Identifies issues in documentation or coordination and resolves them proactively.

Dependability Consistently meets deadlines and supports proposal timelines.

Service Orientation & Customer Focus Provides responsive support to internal stakeholders.

Resourcefulness & Initiative Takes ownership of tasks and improves workflows where possible.

Teamwork & Collaboration Works effectively with cross-functional teams.

Customer Service Orientation

Multitasking & Prioritisation

Technology Proficiency

Adaptability & Flexibility

Problem-Solving

Collaboration & Teamwork

Experience supporting bids, proposals or tenders in a professional services or technology environment.

Strong organisational and time-management skills with the ability to manage multiple deadlines.

High attention to detail and strong documentation skills.

Advanced formatting skills in Microsoft Word and PowerPoint.

Familiarity with CRM systems and tender portals is preferred.

Exposure to AI tools used for drafting, editing or summarising content is advantageous.