AVP – Procurement & Contracts

Job Title: AVP Procurement & Contracts

Department: Projects / Corporate

Location: Mumbai

Reports To: Head of Projects

Role Overview

The AVP Procurement & Contracts is a senior leadership role responsible for defining and executing procurement and contract management strategies for luxury 5-star hotel and mixed-use development projects .

The role ensures cost efficiency, transparency, risk mitigation, and timely delivery of goods and services while maintaining the highest standards of quality, governance, and compliance .

The incumbent will lead centralized procurement for project materials and services, including Civil, MEP, Interiors, FF&E, and OS&E , and manage the end-to-end contract lifecycle from tendering to award and closure.

Key Responsibilities

Strategic Procurement Leadership

• Develop and implement procurement strategies aligned with project timelines, budgets, and organizational objectives.
• Establish and manage centralized procurement processes for Greenfield, Brownfield, and Refurbishment projects .
• Identify, evaluate, and prequalify vendors, consultants, and contractors across categories.
• Drive category management , strategic sourcing, and leverage economies of scale through rate contracts and long-term partnerships.

Contracts & Commercial Management

• Lead contract formulation, tendering, negotiation, and award for consultants, contractors, and suppliers.
• Ensure risk mitigation through robust contract structures, clear scope definitions, and balanced commercial terms.
• Manage contract variations, claims, and dispute resolution in coordination with legal and project teams.
• Monitor contract performance to ensure adherence to scope, quality, cost, and timelines.

Vendor & Stakeholder Management

• Build strong, ethical, and transparent relationships with vendors and service partners.
• Implement structured vendor evaluation and performance management frameworks.
• Collaborate closely with design, engineering, project management, finance, and operations teams.

Governance, Systems & Controls

• Establish procurement policies, SOPs, and internal controls aligned with corporate governance standards.
• Implement and optimize ERP-based procurement systems, e-tendering platforms, and contract management tools .
• Enable data-driven decision-making through dashboards, analytics, and MIS reporting.

Cost Optimization & Value Engineering

• Drive cost optimization initiatives and value engineering across project lifecycle stages.
• Conduct regular benchmarking of material and service costs to ensure market competitiveness and value realization.

Qualifications & Experience

• Education: BE / B.Tech in Civil or Mechanical Engineering; MBA or Postgraduate qualification in Supply Chain / Contracts Management preferred.
• Experience: 25+ years of experience in procurement and contracts management within real estate, hospitality, or infrastructure development .
• Proven experience handling procurement for luxury 5-star hotels, mixed-use developments, or high-end commercial projects .
• Strong commercial acumen with expertise in negotiations and familiarity with FIDIC and industry-standard contract formats .
• Exposure to FF&E and OS&E procurement for hotels will be a strong advantage.

Key Competencies

• Strategic thinking and business acumen
• Strong negotiation, analytical, and commercial skills
• Cross-functional leadership and stakeholder management
• High standards of integrity, transparency, and governance
• Hands-on understanding of project execution and design interfaces
• Proficiency in ERP-driven procurement and contract management systems