Audit Report Distribution Coordinator

Employment Type: Full-time

About the Opportunity Our client is a specialized service provider in the regulated life sciences and pharmaceutical sector, delivering high-quality audit and compliance solutions to global clients. Due to the sensitive nature of our operations and ongoing growth, we are seeking a dedicated professional to join the report distribution team in a confidential capacity.

This role is pivotal in ensuring accurate, timely, and fully compliant delivery of audit reports to clients, using proprietary systems and following strict quality and confidentiality protocols.

Key Responsibilities

• Prepare and personalize customer-specific draft, final, and library audit reports using data from CRM and document management systems.
• Customize reports based on client-specific scope (products, services, sites), approved confidentiality restrictions, and sponsor requirements.
• Maintain consistency across order data, audit scope/methodology, and final documentation.
• Utilize a customized CRM platform (Salesforce experience highly preferred) to identify source data, confirm entitlements/authorizations, and log all lifecycle steps (preparation, review, issuance, payment status).
• Submit reports for technical review and approval; address feedback and re-prepare as needed.
• Verify authorized content, scope alignment, and accuracy of supporting documents (e.g., CAPA, certificates, annexes).
• Issue approved reports via secure methods, managing release conditions such as signature completion and payment confirmation.
• Support clients with access-related queries.
• Handle library reports in line with authorization, contractual terms, and internal review processes.
• Collaborate closely with technical managers, quality teams, accounts, and operations for smooth handovers and coordination.

Required Skills & Experience

• Strong proficiency working with structured data in CRM systems (Salesforce experience strongly preferred).
• Exceptional attention to detail, especially when handling regulated/controlled documentation.
• Proven ability to consistently follow defined SOPs, quality processes, and compliance standards.
• Capability to manage multiple reports and competing deadlines effectively.
• Clear written communication skills for internal coordination and documentation.
• Experience with document management systems (e.g., SharePoint or equivalent).
• Comfort preparing, validating, and controlling document versions (draft vs. final).
• Understanding of audit scopes, product applicability, and confidentiality requirements.
• Process-oriented mindset with a strong focus on quality and compliance.
• Proactive approach to identifying inconsistencies, anticipating needs, and proposing solutions.
• Collaborative, adaptable, and eager to learn; comfortable asking questions and engaging in dialogue.

Desirable (Nice to Have)

• Background in life sciences, GMP, audits, regulated industries, or third-party audit processes.
• Prior experience in report issuance, documentation control, quality operations, or similar controlled environments.

What We Offer

• Opportunity to work in a compliance-driven, high-impact role within a specialized industry.
• Collaborative environment with technical experts and cross-functional teams.
• Competitive compensation package (details provided upon application).
• Professional development in a quality-focused setting.

This is a confidential recruitment process. All applications will be treated in strict confidence, and the hiring organization will be disclosed during the initial screening stage for suitable candidates.

We look forward to hearing from detail-oriented professionals ready to contribute to high-stakes report accuracy and client satisfaction.