Assistant Project Manager

Were more than just renovators were redefining excellence.

Assistant Project Manager Construction Projects

Location: Remote

Job Type: Full-Time

Company Overview

At Smart Build, were more than just renovators were redefining excellence in multifamily and commercial renovations. Founded over 20 years ago in Boston, we have grown into one of the regions most respected renovation service providers, expanding across the East Coast and into Atlanta, Dallas, and most recently, San Francisco and Los Angeles.

What began as a small coatings company (Smart Coats) has evolved into a full-service renovation partner delivering everything from detailed take-offs and precise carpentry to large-scale capital projects. Weve completed thousands of unit renovations and projects across apartment complexes, condominium associations, hospitality groups, retail spaces, office buildings, and assisted living facilities all with a commitment to quality, efficiency, and unmatched client satisfaction.

What sets us apart isnt just what we do, but how we do it:

• A growth-minded team that values ownership, continuous improvement, and accountability
• Lean operations that enable us to move quickly without unnecessary bureaucracy
• A customer-first mindset that drives consistent repeat business and long-term partnerships
• National reach with strong local roots, allowing us to scale while maintaining a personal touch

Were in an exciting phase of expansion, and were building a team ready to grow with us. If youre someone who wants to make an impact, be trusted to deliver great work, and build a long-term career not just clock in wed love to talk.

Why This Role Matters

The Assistant Project Manager plays a key supporting role in planning, coordinating, and executing construction projects from inception to completion. This position is ideal for someone eager to grow within project management, gain hands-on experience, and develop leadership skills under the guidance of senior project managers.

If youre organized, proactive, and motivated to learn while contributing to real projects, this role provides a strong foundation for long-term growth.

What Success Looks Like in This Role (First 612 Months)

• Support the planning, coordination, and execution of construction projects from start to finish
• Maintain accurate project schedules, documentation, and reporting
• Assist in managing budgets, invoices, and cost tracking
• Coordinate resources, materials, and subcontractor work authorizations
• Communicate effectively with internal teams, subcontractors, and clients
• Identify project risks early and support mitigation efforts
• Demonstrate growth in project management, contract administration, and construction operations

Key Responsibilities

Project Planning and Scheduling

• Develop comprehensive project schedules and timelines
• Ensure all team members and stakeholders understand their roles and deadlines
• Adjust schedules as needed to meet evolving project goals and conditions
• Facilitate and/or file necessary project permits with support from the Project Manager

Budget Management

• Oversee and manage project budgets
• Track expenditures, approve invoices, and ensure costs remain within the allocated budget
• Address any financial discrepancies promptly to avoid delays

Resource Management

• Coordinate labor, equipment, and material allocation efficiently
• Collaborate with suppliers and subcontractors to manage resource availability
• Handle procurement and ordering duties, including distribution of subcontractor Work Authorizations (WAs) written by or with the Project Manager

Communication

• Maintain clear, consistent communication between contractors, engineers, architects, and clients
• Provide regular project updates and ensure alignment on goals and deliverables
• Address and resolve conflicts while keeping all stakeholders informed

Risk Management

• Identify potential risks throughout the project lifecycle
• Develop and implement mitigation strategies and contingency plans
• Continuously monitor progress and adjust plans to minimize risk impact

Documentation

• Maintain organized records of contracts, permits, drawings, and change orders
• Prepare and distribute project status reports
• Assist with drafting and executing project Change Orders (COs) for subcontractors and clients, with the support of the estimating team and Project Manager

Collaboration and Learning

• Work closely with senior project managers to plan, execute, and monitor construction projects
• Participate in site visits to verify progress and ensure quality standards are met
• Contribute project documentation, reporting, and risk assessments
• Develop skills in contract administration, procurement, and project management software

Your Must-Haves

• Bachelor's degree in Construction Management, Civil Engineering, Architecture, or related field (or equivalent experience)
• 35 years of experience in Construction or Project Coordination required
• Strong organizational, communication, and time-management skills
• Proficiency in Project Management Tools (e.g., Procore, MS Project, or similar)
• Ability to multitask and adapt in a fast-paced environment
• A proactive learner with a collaborative mindset and strong attention to detail

Why Youll Love Working Here

• Competitive salary and growth opportunities
• Supportive, team-oriented culture that values innovation and accountability
• Hands-on mentorship and career development programs
• Opportunity to contribute to impactful, high-quality projects across diverse sectors

Ready to Make an Impact? If you're confident in your ability to lead projects, motivate subcontractors, and exceed expectations, we want to talk to you.

Apply now and lets build something great together!

Send your application directly to:

Contact Person: Annie Thomas

Email: recruitment@smartbuildne.com

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