Assistant Manager – Talent & Employee Experience (University of York Mumbai)

Assistant Manager – Talent & Employee Experience

Location: Powai, Mumbai

Reporting to: Associate Director – HR   

About the University:

The University of York exists for public good, combining academic excellence with social purpose. As a world-leading institution and a member of the prestigious Russell Group, we combine outstanding research and teaching with purposeful community engagement. The University of York's global reputation rests on its outstanding achievements in teaching and research and is one of only four universities in the UK - alongside Oxford, Cambridge and Imperial College London - which is both in the top ten in the UK for the quality of its research and has a gold ranking for the quality of its teaching.

The University of York Mumbai is opening soon in Powai Lake, Mumbai, India, connected to local industry and business, and dedicated to the extraordinary dynamism of Maharashtra. This will bring the ‘York experience’ to this energetic city, at the heart of this dynamic and vibrant country. We will provide education programs to maximize employability and global mobility. Our research will be relevant to the needs of Mumbai and India.  The University of York Mumbai is set to welcome students from the academic year 2026/27. It will initially offer undergraduate and postgraduate courses in computer science with AI and cybersecurity, business, economics, and creative industries.

About the Role:

This role owns hiring execution and employee lifecycle experience from interview coordination through onboarding and early employment stage. The role requires strong ownership, structured follow-through, disciplined tracker management, and proactive stakeholder coordination.

The incumbent independently manages responsibilities end-to-end, flags risks early, and ensures timelines are met without constant supervision.

Operating mindset: Own it. Solve it. Close it.

Performance will be evaluated on timeliness, accuracy, independence, and stakeholder feedback.

Key Responsibilities

1. Talent Acquisition & Pre-boarding

·       Own hiring execution from interview coordination through joining.

·       Manage interview scheduling, panel coordination, and candidate communication.

·       Track feedback closure and maintain live hiring trackers.

·       Coordinate reference checks and selection documentation.

·       Ensure offer documentation and joining checklist completion.

·       Support international hiring coordination including documentation and timelines.

2. Onboarding & Early Employee Experience

·       Own Day 1 onboarding process.

·       Coordinate with Admin/IT for system access, ID cards, onboarding readiness.

·       Ensure first-week formalities are completed.

·       Act as first point of contact for employee queries related to onboarding.

3. Employment Lifecycle Coordination

·       Manage employment documentation (contracts, renewals, extensions, letters).

·       Track confirmations and probation milestones.

·       Maintain HR MIS and employee records.

·       Ensure documentation accuracy and compliance.

4. Secondments & Exits

·       Coordinate inbound and outbound secondments.

·       Manage exit documentation and clearance checklist.

·       Ensure timely documentation and system closure.

Systems :

·       Microsoft Office (Outlook, Teams, Excel)

·       Darwinbox (hiring workflows, onboarding, employee documentation)

Qualifications & Experience:

·       3–6 years of experience in Talent Acquisition / HR Generalist / Employee Lifecycle roles.

·       Strong follow-up discipline and documentation skills.

·       Comfortable working with senior stakeholders and faculty.

·       High ownership mindset.

·       Structured, detail-oriented, and reliable.

Committed to a Diverse and Inclusive Future: We welcome applications from talented individuals of all backgrounds, irrespective of caste, religion, gender, sexual orientation, disability, age, or any other characteristic. We are committed to creating a workplace that reflects the rich diversity of India and the world, and where everyone has an equal opportunity to contribute to our shared success.

How to Apply: Please submit your application including:

• Updated CV (Shortlisted candidates will be contacted and requested to complete the University of York Mumbai Job Application Form as part of the next stage of the process.)

Selection Process:Applications will be reviewed on a rolling basis. The usual turnaround time is approximately two weeks. Only shortlisted candidates will be contacted as the process progresses.

Contact Us:

📍 One Boulevard, Hiranandani Gardens, MHADA Colony 19, Powai, Mumbai, Maharashtra 400078
✉️hr@mumbai.york.ac.uk  
🌐 york.ac.uk/global/mumbai