Assistant Manager – HR Operations (University Of York)

Assistant Manager – HR Operations

Location: Powai, Mumbai

Reporting to: Associate Director – HR

About the University:

The University of York exists for public good, combining academic excellence with social purpose. As a world-leading institution and a member of the prestigious Russell Group, we combine outstanding research and teaching with purposeful community engagement. The University of York's global reputation rests on its outstanding achievements in teaching and research and is one of only four universities in the UK - alongside Oxford, Cambridge and Imperial College London - which is both in the top ten in the UK for the quality of its research and has a gold ranking for the quality of its teaching.

The University of York Mumbai is opening soon in Powai Lake, Mumbai, India, connected to local industry and business, and dedicated to the extraordinary dynamism of Maharashtra. This will bring the ‘York experience’ to this energetic city, at the heart of this dynamic and vibrant country. We will provide education programs to maximize employability and global mobility. Our research will be relevant to the needs of Mumbai and India.  The University of York Mumbai is set to welcome students from the academic year 2026/27. It will initially offer undergraduate and postgraduate courses in computer science with AI and cybersecurity, business, economics, and creative industries.

About the Role:

This role owns HR operations and employee lifecycle delivery, covering attendance, leave, HR MIS, documentation, and payroll coordination. The role requires strong operational discipline, compliance orientation, and accuracy.

The incumbent independently manages operational responsibilities end-to-end and ensures process adherence.

Operating mindset: Own it. Solve it. Close it.

Performance will be evaluated on accuracy, timeliness, compliance, and employee feedback.

Key Responsibilities:

1. HR Operations

• Own attendance and leave management.

• Maintain employee records and documentation.

• Prepare HR MIS and operational reports.

• Ensure data accuracy in HR systems.

2. Payroll Coordination

• Prepare monthly payroll inputs (attendance, leave, joins, exits, changes).

• Coordinate with central payroll team.

• Support Full & Final settlement processing.

• Maintain payroll documentation records.

3. Employee Lifecycle Administration

• Issue employment letters, confirmations, renewals.

• Support onboarding documentation formalities.

• Manage exit documentation and clearance checklist.

• Ensure system updates and compliance closure.

4. HR Process Execution

• Act as first-level HR support for attendance, leave, payroll, documentation queries.

• Support implementation of HR policies and operational processes.

• Maintain confidentiality of employee information.

Systems

·       Microsoft Office (Outlook, Teams ,Strong Excel for MIS & payroll inputs)

·       Darwinbox (attendance, leave, lifecycle workflows)

Qualifications & Experience:

·       3–6 years of experience in HR Operations.

·       Hands-on exposure to attendance, leave, MIS, and payroll coordination.

·       Strong documentation and follow-up discipline.

·       High level of discretion and data sensitivity.

·       Organised, structured, dependable.

Committed to a Diverse and Inclusive Future: We welcome applications from talented individuals of all backgrounds, irrespective of caste, religion, gender, sexual orientation, disability, age, or any other characteristic. We are committed to creating a workplace that reflects the rich diversity of India and the world, and where everyone has an equal opportunity to contribute to our shared success.

How to Apply: Please submit your application including:

• Updated CV (Shortlisted candidates will be contacted and requested to complete the University of York Mumbai Job Application Form as part of the next stage of the process.)

Selection Process:Applications will be reviewed on a rolling basis. The usual turnaround time is approximately two weeks. Only shortlisted candidates will be contacted as the process progresses.

Contact Us:

📍 One Boulevard, Hiranandani Gardens, MHADA Colony 19, Powai, Mumbai, Maharashtra 400078
✉️hr@mumbai.york.ac.uk  
🌐 york.ac.uk/global/mumbai