Assistant Manager - HR

Job Details:

Job title: Assistant Manager

Department: HR

Work Location: Chennai

Experience: 6 to 10 yrs of relevant experience

Educational Qualification: MBA / MSW / MA HR

Reporting to: Sr. Manager

Position: Full-time

Salary: As per Institution standard

1. Talent Acquisition End-to-End Recruitment

Handling complete recruitment lifecycle from manpower requisition to onboarding.

Coordinating with department heads for hiring approvals and manpower planning.

Sourcing candidates through job portals and internal databases.

Screening profiles, conducting HR discussions, and coordinating interviews.

Managing candidate pipeline using ATS.

Negotiating compensation within approved budgets.

Closing positions within defined timelines aligned with hiring targets.

2. Offer Letter Management Process

Preparing and releasing offer letters upon approval (excluding faculty and senior-level

roles requiring additional authorization).

Ensuring same-day offer letter release once final approval is received.

Drafting compensation breakups and validating salary structures.

Coordinating offer acceptance and pre-joining formalities.

Following up with candidates for documentation submission.

Managing offer revisions, clarifications, and joining confirmations.

Maintaining offer tracker and recruitment MIS reports.

3. Background Verification (BGV) Handling

Managing end-to-end Background Verification for selected candidates.

Coordinating with third-party BGV vendors.

Verifying employment, education, and address details.

Tracking BGV status and resolving discrepancies.

Ensuring compliance before confirmation of employment.

4. ATS & System Handling Zoho Recruit

Managing recruitment workflow through Zoho Corporation Zoho Recruit.

Posting job openings and managing applications through ATS.

Tracking candidate movement across hiring stages.

Generating recruitment analytics and reports.

Maintaining candidate database and documentation records.

5. Benefits Administration & Compliance

Managing employee benefits including PF, ESI, and insurance coordination.

Handling exit formalities and marking exits in PF portal.

Ensuring timely statutory compliance and approvals.

Supporting payroll inputs and resolving employee compensation queries.

6. Employee Engagement & HR Operations

Organizing employee engagement initiatives and HR activities.

Addressing employee grievances and queries.

Supporting performance management and appraisal cycles.

Ensuring smooth HR operational workflow across departments.

7. MIS Reporting & HR Analytics

Preparing weekly and monthly HR dashboards.

Maintaining recruitment tracker and manpower reports.

Sharing data insights with leadership for decision-making.

Monitoring hiring metrics and closure timelines.

8. Team Management

Supervising and guiding a 2-member HR team.

Delegating tasks and monitoring performance.

Driving process improvement and HR process innovation.

Ensuring adherence to timelines and compliance standards.