Assistant Manager Finance

JOB SUMMARY

Part of the COE Accounts Payable team with involvement across key activities such as PAN India PO validations, month-end closing, and coordination with cross-functional teams for audit readiness and process clarifications. Also acts as a backup for processing various statutory payments, including GST, TDS, TCS, VAT, CST, Label Registration, Import Fees, and Excise Duty, ensuring compliance and traceability. Responsibilities include maintaining MIS, managing challan archival/retrieval, and supporting foreign payments in alignment with banking and FEMA guidelines, with a focus on minimizing overdues.

KEY RESPONSIBILITIES

• Validate PAN India Purchase Orders (POs) in line with Delegation of Authority (DOA) and standard checklists, ensuring adherence to defined SLAs (2 days for OPEX, 3 days for CAPEX).
• Drive and sustain strong PO validation performance by monitoring SLA compliance and proactively resolving exceptions.
• Serve as the first backup for statutory payments, including Excise Duty, GST, TDS, TCS, VAT, CST, Label Registration, and Import Fees, ensuring readiness and compliance.
• Support the accounting and processing of Excise Duty and related statutory payments, as and when required.
• Maintain clean and accurate GLs for Excise and other duties through regular reviews and reconciliations.
• Participate in month-end closing activities, ensuring timely posting, reconciliations, and compliance with internal timelines.
• Track and report daily productivity and SLA adherence, contributing to process transparency and efficiency improvements.
• Ensure systematic archival and easy retrieval of Excise and statutory challans, supporting audits and business continuity.
• Prepare and consolidate SLA and performance data for the entire AP vertical, ensuring completeness and accuracy for reporting.
• Support processing of foreign vendor payments in alignment with banking procedures and FEMA guidelines, minimizing overdues.
• Liaise with cross-functional teams such as Supply Chain, Factory Operations, and Regional Finance to address queries and ensure seamless service delivery.
• Assist in internal, statutory, and external audits by providing timely documentation and clarifications.
• Contribute to automation, process improvement, and simplification initiatives across the AP function to enhance controls and efficiency.
• Provide direction and developmental support to two team members, ensuring accountability, learning, and team collaboration.

KEY PERFORMANCE INDEX

• PO validation and statutory payment support
• Month-end closing and GL hygiene
• Foreign payments with zero overdues
• 100% challan archival and audit support
• Automation, tracking, and zero escalations

INTERACTIONS

INTERNALLY:

• Senior Manager – Accounts Payable
• COE AP Team
• COE Tax Team
• Supply Chain Team
• Factory Teams
• Region Teams
• CFC and Treasury Team

EXTERNALLY:

• Bank

PROFILE DETAILS

QUALIFICATION: Chartered Accountant, preferably with a Big4, MNC/New generation Indian company.

EXPERIENCE:

• Minimum 3 yrs. of experience
• Experience in Accounts Payable and Closing & Reporting function in a manufacturing company with a sales and distribution setup is preferred.
• Exposure in Shared Service environment preferably in the manufacturing sector/FMCG
• Experience of working in a fast moving and multi–cultural environment is preferred

FUNCTIONAL SKILLS:

• Fluent with MS Office (specifically Excel and Word) and related tools like Power BI

• Exposure to ERP environment preferable (SAP, JDE etc.)

• Sound accountancy knowledge
• Hands on experience in dealing with voluminous booking & Posting process in Shared Service environment 
• Good knowledge of financial/business processes

BEHAVIOURAL SKILLS:

• Good written and verbal communication skills.
• Good at coordination and multitasking
• Adherence to SLA timelines
• Should be a team player

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